Admin Assistant

Role Overview

We are looking for a reliable, organized and detail-oriented Admin Assistant to support the Chief Legal Officer and legal department from our Dubai office.

This is a hands-on Admin Assistant role. The ideal candidate will support the day-to-day administration of the legal department .

Key Responsibilities

• Provide day-to-day administrative and coordination support to the Chief Legal Officer.
• Manage legal requests, approvals, follow-ups, deadlines, trackers, and pending action items.
• Support contract approval processes, approval workflows, document routing, signatures, filing, and record maintenance.
• Review documents for basic completeness, including entity names, dates, parties, signatures, approval status, supporting documents.
• Ensure all documents are accurately named, version-controlled, stored, and easy to retrieve.
• Coordinate with internal teams including Finance, HR, Operations, Commercial, and other business units.
• Follow up with stakeholders to obtain missing information, signatures, approvals, clarifications, or documents.
• Assist with basic documents, letters, forms, resolutions, templates and contract approval forms.
• Maintain document trackers and assist in ensuring records remain accurate and up to date.

Requirements

• Prior experience as an admin assistant or legal administrator would be advantageous.
• Must be locally available in the UAE.
• Must be able to work from the Dubai office, 5 days per week.
• Strong attention to detail and ability to handle confidential information.
• Good written and verbal English communication skills.
• Strong follow-up, tracking, and coordination skills.
• Comfortable working with documents, spreadsheets, shared drives, approval workflows, and e-signature tools.

Preferred Skills

• 1-3 years’ experience in an administrative or admin support function.
• Experience using Microsoft Office.

Candidate Profile

If you are dependable, structured, and comfortable working in a support-focused coordination role, this opportunity may be a strong fit for you. We are looking for someone who takes pride in accuracy, organization, confidentiality, and follow-through, and who values stability, consistency, and long-term ownership of administrative processes. Apply today.