Admin & Operations Coordinator - Arabic Speaking Required

Role Summary

The Admin & Operations Coordinator provides robust day-to-day administrative and operational support across departments at Dr. Scent UAE. This role ensures smooth corporate workflows, accurate record-keeping, timely processing of routine administrative duties, and efficient coordination of company travel, utility platforms, and general management requests.

Key Responsibilities

1. Corporate Accounts & Utilities Management

• Review and monitor company accounts across regional utility and transport platforms including Salik, Darb, and ADNOC.
• Generate and distribute relevant monthly usage and expense reports at the beginning of each month.

2. Transaction Processing & Financial Administration

• Process routine payments required for transactions across all company departments accurately and efficiently.
• Maintain clear records of financial paperwork, invoices, and payment receipts in coordination with the Finance Department.

3. Corporate Travel & Hospitality Logistics

• Book flight tickets for personnel across all departments as requested.
• Arrange hotel accommodations and ground logistics for all visiting agents, partners, and corporate visitors to Dr. Scent.

4. General Administrative & Cross-Departmental Support

• Coordinate and carry out general administrative requests, internal correspondence, and projects assigned by the General Management.
• Maintain an organized, secure, and up-to-date filing system for both digital and physical administrative documents.

Skills & Competencies

• Technical Skills: Proficiency in MS Office Suite (Excel, Word, Outlook) and familiarity with corporate administrative platforms.
• Organizational Skills: Strong time-management capabilities, multi-tasking skills, and high attention to detail.
• Communication Skills: Clear professional communication skills in English (written and verbal); proficiency in Arabic is a strong advantage.
• Personal Attributes: High level of confidentiality, reliability, proactive problem-solving attitude, and flexibility in handling urgent requests.

Qualifications and Education

• Education: Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field.
• Experience: 1 to 3 years of proven experience in general administration, corporate coordination, or secretarial support roles.