Administrative Assistant (UAE National)

Company Description

Waagner Biro Bridge Services is a leading engineering and construction company in the UAE, with over 50 years of experience delivering specialized infrastructure, bridge, and maintenance solutions across Dubai and the wider region. Renowned for its commitment to quality, innovation, and technical excellence, the company provides advanced engineering services tailored to the requirements of both government and private sector clients.

Backed by a highly experienced team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services offers end-to-end project delivery, including design, construction, rehabilitation, and maintenance works. The company’s integrated approach, combined with its strong focus on safety, efficiency, and sustainability, has established it as a trusted partner for complex infrastructure and construction projects throughout the UAE.

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to join our team in Abu Dhabi, United Arab Emirates. This is an excellent opportunity for a UAE National to contribute to our organization by providing essential administrative support to our management and operational teams. The successful candidate will be responsible for managing office operations, coordinating schedules, and ensuring smooth day-to-day business activities through efficient and professional service delivery.

• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders
• Prepare, format, and maintain professional correspondence, reports, and documentation
• Perform data entry tasks with accuracy and maintain organized filing systems for records and documents
• Answer and direct phone calls, greet visitors, and provide professional customer service
• Coordinate office supplies inventory and place orders as needed to maintain operational efficiency
• Assist with travel arrangements, including booking flights, accommodations, and ground transportation
• Support the organization of meetings, conferences, and corporate events
• Maintain confidentiality and handle sensitive information with professionalism
• Utilize Microsoft Office Suite and other office software to complete administrative tasks
• Perform general office duties including mail distribution, photocopying, and document scanning
• Assist multiple departments and managers with various administrative needs
• Follow up on pending matters and ensure timely completion of administrative tasks

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Strong organizational and time management skills with the ability to prioritize multiple tasks
• Excellent written and verbal communication skills in English
• Demonstrated ability to maintain accurate records and manage documentation systems
• Professional telephone etiquette and customer service orientation
• Attention to detail and commitment to accuracy in all administrative work
• Ability to work independently and as part of a supportive team environment
• Familiarity with office equipment and standard business technology
• UAE National status (as per job requirement)
• Preferred: Experience with administrative software, ERP systems, or office management tools
• Preferred: Bilingual capabilities in English and Arabic
• Preferred: Previous experience in a corporate or professional office environment
• Preferred: Knowledge of UAE business practices and professional protocols

Additional Information

Must have a valid UAE Family Book