Administrative Executive

Job Requisition ID: 179033

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview Of The Role

As an Administrative Executive, you will play a key role in supporting day-to-day automotive operations and ensuring smooth coordination across multiple business functions. This role is ideal for someone who is organized, detail-oriented, and confident managing a mix of sales support, administration, system coordination, and operational follow-up in a fast-paced environment.

What You Will Do

• Support sales operations through discount maintenance, lease deal coordination, and resolution of invoicing discrepancies.
• Assist with account reconciliation and collections-related follow-up to support accurate financial reporting.
• Participate in UAT activities for systems and process enhancements, including identifying issues and coordinating timely resolution.
• Respond to day-to-day operational and administrative requests from internal stakeholders across departments.
• Help maintain smooth workflow across functions by coordinating tasks, tracking follow-ups, and supporting process efficiency.
  
  

Required Skills To Be Successful

• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Good understanding of sales support, administrative coordination, and operational processes.
• Attention to detail, especially when handling invoicing, reconciliations, and cross-functional follow-up.
• Strong communication and interpersonal skills to work effectively with different teams and stakeholders.
  
  

About The Team

You will be part of a collaborative operations environment within the automotive business, working closely with sales, finance, and internal support teams. The team plays an important role in ensuring operational accuracy, process efficiency, and strong internal service support across the business.

What Equips You For The Role

• You will ideally have a bachelor’s degree in business administration or a related field, along with prior experience in an administrative, operations, or support role.
• Experience within the automotive industry will be an advantage, particularly if you have worked with sales processes, invoices, reconciliation support, or system testing activities in a dynamic business setting.
• Comfortable working with Microsoft Office and business systems such as SAP, CRM platforms, or similar tools.
  
  

About Al-Futtaim Automotive

A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.

Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.

We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.

We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.

What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.