Document Controller ( UAE National )

Company Description

Waagner Biro Bridge Services is a leading engineering and construction company in the UAE, with over 50 years of experience delivering specialized infrastructure, bridge, and maintenance solutions across Dubai and the wider region. Renowned for its commitment to quality, innovation, and technical excellence, the company provides advanced engineering services tailored to the requirements of both government and private sector clients.

Backed by a highly experienced team of civil, mechanical, structural, and electrical engineers, Waagner Biro Bridge Services offers end-to-end project delivery, including design, construction, rehabilitation, and maintenance works. The company’s integrated approach, combined with its strong focus on safety, efficiency, and sustainability, has established it as a trusted partner for complex infrastructure and construction projects throughout the UAE.

Job Description

We're looking for a detail-oriented and organized Document Controller to join our team in Abu Dhabi, United Arab Emirates. As a Document Controller, you will play a critical role in maintaining the integrity and accessibility of our organization's documentation systems. This position requires a UAE National and offers an excellent opportunity to contribute to our operational excellence through meticulous document management and control procedures.

• Organize, maintain, and manage all company documents and records using established filing systems and document control software
• Implement and enforce document control procedures to ensure compliance with organizational policies and regulatory requirements
• Perform data entry and maintain accurate records in databases and management systems with precision
• Create and update document indexes, catalogs, and retrieval systems for efficient access and distribution
• Monitor document expiration dates and coordinate timely renewal or archival of records
• Ensure confidentiality and security of sensitive documents through proper handling and storage protocols
• Prepare and distribute documents to authorized personnel while maintaining detailed distribution logs
• Conduct regular audits of document storage areas to verify compliance with control standards
• Collaborate with department heads to understand documentation needs and customize control procedures accordingly
• Generate reports on document management activities and identify opportunities for process improvement
• Respond to document requests and provide retrieval support to internal stakeholders in a timely manner

Qualifications

• Minimum 2-4 years of professional experience in document control, records management, or related administrative role
• Proficiency with Microsoft Office applications (Word, Excel, Outlook)
• Experience with document management systems and database software
• Strong organizational and time management skills with ability to prioritize multiple tasks
• Exceptional attention to detail and accuracy in data entry and record keeping
• Excellent written and verbal communication skills in English
• Ability to work independently and maintain confidentiality of sensitive information
• Knowledge of document control procedures and best practices
• Understanding of compliance requirements and regulatory standards
• Preferred: Experience with document control software or enterprise content management systems
• Preferred: Familiarity with ISO standards or quality management systems
• Preferred: Experience in a corporate, regulated, or government environment

Additional Information

Must have a valid UAE Family Book