Executive Assistant | Corporate Services
Al-Futtaim
Date: 3 hours ago
City: Dubai
Contract type: Full time
Overview Of The Role:
Executive Support
- The Executive Assistant (EA) is responsible for providing high-level administrative support to senior leadership, enabling efficient day-to-day management of executive priorities. The role demands strong organizational skills, discretion, and the capacity to handle multiple stakeholders in a dynamic corporate environment. The EA is crucial in optimizing executive time management, facilitating stakeholder coordination, overseeing meeting and reporting management, managing office operations, and supporting strategic projects.
Executive Support
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prioritize and coordinate executive engagements to optimize time management.
- Screen and manage communications (emails, calls, correspondence) on behalf of the executive.
- Act as a key point of contact between the executive and internal/external stakeholders.
- Coordinate cross-functional meetings and ensure timely follow-ups on action items.
- Support preparation for leadership meetings, including agendas and documentation.
- Prepare high-quality presentations, reports, and briefing materials.
- Attend meetings where required and document minutes, decisions, and actions.
- Track and follow up on key deliverables and commitments.
- Ensure smooth office operations for the executive's function.
- Manage confidential documents and sensitive information with discretion.
- Support budget tracking, expense management, and vendor coordination.
- Assist in the delivery of strategic projects and initiatives led by the executive.
- Monitor project timelines and escalate risks or delays where necessary.
- Conduct research and compile insights to support decision-making.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- High level of professionalism, discretion, and confidentiality.
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook).
- Bachelor's degree in Business Administration or related field.
- 5-8 years experience as an Executive Assistant supporting senior leadership.
- Experience in a large, matrix organization is an advantage.
- Strong organizational and time management skills.
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