Executive Assistant | Corporate Services
Al-Futtaim
Date: 2 weeks ago
City: Dubai
Contract type: Full time
Overview Of The Role:
Executive Support
- The Executive Assistant (EA) is responsible for providing high-level administrative support to senior leadership, enabling efficient day-to-day management of executive priorities. The role demands strong organizational skills, discretion, and the capacity to handle multiple stakeholders in a dynamic corporate environment. The EA is crucial in optimizing executive time management, facilitating stakeholder coordination, overseeing meeting and reporting management, managing office operations, and supporting strategic projects.
Executive Support
- Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
- Prioritize and coordinate executive engagements to optimize time management.
- Screen and manage communications (emails, calls, correspondence) on behalf of the executive.
- Act as a key point of contact between the executive and internal/external stakeholders.
- Coordinate cross-functional meetings and ensure timely follow-ups on action items.
- Support preparation for leadership meetings, including agendas and documentation.
- Prepare high-quality presentations, reports, and briefing materials.
- Attend meetings where required and document minutes, decisions, and actions.
- Track and follow up on key deliverables and commitments.
- Ensure smooth office operations for the executive's function.
- Manage confidential documents and sensitive information with discretion.
- Support budget tracking, expense management, and vendor coordination.
- Assist in the delivery of strategic projects and initiatives led by the executive.
- Monitor project timelines and escalate risks or delays where necessary.
- Conduct research and compile insights to support decision-making.
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- High level of professionalism, discretion, and confidentiality.
- Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook).
- Bachelor's degree in Business Administration or related field.
- 5-8 years experience as an Executive Assistant supporting senior leadership.
- Experience in a large, matrix organization is an advantage.
- Strong organizational and time management skills.
How to apply
To apply for this job you need to authorize on our website. If you don't have an account yet, please register.
Post a resumeSimilar jobs
Грузчик
Oasis Catalog UAE,
Dubai
18 hours ago
Мы — группа компаний Oasis, поставщик мерча и корпоративных подарков с 1994 года.Мы работаем в необычной сфере: мерч и подарки, непосредственно связаны с эмоциями.У нас своё производство, более 500 сотрудников, современное оборудование, передовые технологии, классное руководство, атмосфера поддержки и дружелюбия.Команда Oasis — настоящая dream team, сплоченная работой, совместными мероприятиями и дружбой.Мы дарим положительные эмоции нашим клиентам и партнёрам, окружая их...
Typist & Cashier
The Connex Group - HRConnex | EventsConnex | BizConnex |,
Dubai
18 hours ago
Government ServicesWe Are Looking For An Enthusiastic Typists And Cashiers Working Days : Monday to Saturday Timing : 9:30 – 6:30Responsibilities Answer questions about products or the company Ask questions to understand customer requirements Enter and update customer information in the database Take and process orders in an accurate manner Go the “extra mile”Requirements Ability to learn about products and...
Cashier
Kazamer Tax Consultant,
Dubai
1 day ago
Kazamer Tax Consultant is seeking a reliable and detail-oriented Cashier to join our finance team in Dubai. This role is ideal for a professional who can accurately process financial transactions, maintain cash records, and provide excellent customer service while supporting the organization's day-to-day financial operations.Key ResponsibilitiesReceive and process cash, cheque, card, and electronic payments accurately.Issue receipts, invoices, and payment confirmations...
