General Accountant and Administrative Assistant

Nomads Roastery


Date: 8 hours ago
City: Remote
Contract type: Full time
Remote
Location: Dubai, UAE

Type: Full-Time

Key Responsibilities

Accounting

Bookkeeping

  • Record daily financial transactions in Zoho Books.
  • Reconcile accounts, including bank statements, petty cash, and general ledger.
  • Maintain accurate financial records for audits and reporting.

Invoicing

  • Prepare and issue invoices for customer orders, ensuring accuracy and timeliness.
  • Follow up on outstanding invoices and manage collections efficiently.
  • Maintain organized records of invoices and payments.

Payroll

  • Process payroll accurately, ensuring compliance with labor laws and regulations.
  • Maintain up-to-date employee records, including attendance, benefits, and deductions.
  • Handle employee queries related to payroll and prepare the necessary documentation.

VAT And Tax Compliance

  • Prepare and file VAT returns in accordance with local regulations.
  • Track VAT on purchases and sales to ensure accurate reporting.
  • Ensure compliance with all applicable tax laws and maintain supporting documentation.

Financial Reporting

  • Generate monthly, quarterly, and annual financial reports for management review.
  • Support budgeting, cash flow forecasting, and financial planning activities.
  • Analyze financial data to identify trends and recommend improvements.

Inventory And Cost Management

  • Track and manage inventory for raw coffee beans, roasted products, and packaging materials.
  • Monitor stock levels and conduct cost analysis for pricing strategies.
  • Ensure accurate inventory records for financial and operational purposes.

Administrative Assistant

Order Fulfillment And Logistics

  • Manage order fulfillment processes, including coordinating shipments and booking logistics.
  • Track delivery timelines to ensure timely order completion.
  • Communicate with customers to confirm shipping details and resolve issues.

Supplier Relations

  • Build and maintain relationships with suppliers, ensuring clear and timely communication.
  • Coordinate purchase orders, follow up on deliveries, and ensure supplier invoices are processed accurately.

Website And Inventory Management

  • Manage the inventory on the company’s Shopify website.
  • Update product listings, stock levels, and descriptions as needed.
  • Collaborate with the team to ensure the online store reflects current offerings.

Administrative Support

  • Provide administrative support to management, including scheduling meetings and maintaining records.
  • Manage office supplies, vendor relationships, and general office operations.
  • Handle customer inquiries and assist with order processing.
  • Organize and maintain business documentation, including contracts and employee records.

Qualifications

  • Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
  • Minimum 2-3 years of experience in accounting and administrative roles, preferably in the coffee or FMCG industry.
  • Proficiency in Zoho Books, Shopify, accounting software, and MS Office Suite.
  • Strong knowledge of bookkeeping, invoicing, payroll, VAT compliance, financial reporting, and order fulfillment.
  • Excellent organizational and multitasking skills with a high level of attention to detail.
  • Strong interpersonal and communication skills in supplier and customer relations.

What We Offer

  • A collaborative and supportive work environment.
  • Competitive salary and benefits package.
  • Opportunities for professional growth within a passionate and innovative team.
  • Comprehensive training on all job roles to ensure your success.
  • The chance to contribute to a business dedicated to the art and community of coffee.

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