HR Assistant Intern
Shiseido
Date: 2 weeks ago
City: Dubai
Contract type: Full time
Internship contract : start date September 2026
Location : UAE
Contract : Internship contract - 1 year
Main Responsibilities
Location : UAE
Contract : Internship contract - 1 year
Main Responsibilities
- Maintain and update employee records, ensuring accuracy and confidentiality, organize & enhance electronic filing.
- Provide administrative support in various HR functions such as :On-boarding, Off-boarding, Recruitment, employee visa and insurance processes.
- Assist with employee engagement initiatives and events, helping to foster a positive and inclusive company culture.
- Support employee relations efforts by addressing basic employee inquiries and escalating complex issues to HR professionals while maintaining confidentiality in sensitive matters.
- Support on projects with the Head of HR.
- Organize and maintain comprehensive employee records, including digitizing documents for the electronic filing system.
- Prepare employee documentation including verification letters, NOCs, Salary Certificates, and Employment Confirmation letters.
- Assist in preparing employment offers, visa-related contracts, and other HR documentation as needed.
- Support the administration of employee insurance enrollment, and visa documentation processing.
- Work closely with HR Executive on the recruitment process.
- Take lead on coordination of all internal interviews with candidates and managers.
- Communicate professionally with candidates after each interview outcome, including sending formal acceptance or rejection correspondence.
- Maintain accurate and up-to-date recruitment records throughout the entire candidate lifecycle.
- Work closely with HR Team to coordinate projects, initiatives, and campaigns.
- Enhance employee celebrations, such as Birthdays, Farewells, Etc. by coordinating with Office Management team.
- Support the team on organizing HR events, celebrations, and team-building activities.
- Work with Head of HR on initiating Emiratization and implementing other projects.
- Demonstrates and promotes Shiseido TRUST 8 principles
- Bachelor's degree in HR , or related field
- Strong organizational skills and attention to detail
- Excellent interpersonal skills, enthusiastic & motivated
- Ability to work well in a team & adapt to multinational and diverse work environments
- Exceptional professional etiquette and demeanor
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