Human Resources & Recruitment Coordinator

Scope

The Human Resources & Recruitment Coordinator is a generalist HR support role based at Skyways Technics’ Dubai headquarters, providing coordinated administrative and operational support across talent acquisition and core HR functions for the group. Reporting to the Global Talent Acquisition Manager, the role supports recruitment activity across all Skyways Technics regions – UAE, Malaysia, Denmark and USA, while also assisting with onboarding, HR documentation, and day-to-day employee lifecycle and office administration.

Key Responsibilities

• Recruitment Coordination
• Support the Global Talent Acquisition Manager and regional hiring managers across the full recruitment lifecycle, from job requisition through to offer stage.
• Post job vacancies across approved job boards, LinkedIn, and internal channels, ensuring all advertisements are accurate, branded, and up to date.
• Screen incoming applications, conduct initial CV shortlisting, and schedule interviews between candidates and hiring managers across multiple regions and time zones.
• Maintain and update the recruitment tracker and applicant tracking system (ATS), ensuring candidate status, interview feedback, and pipeline stages are accurately recorded.
• Coordinate candidate communication throughout the recruitment process, ensuring a professional, timely, and positive candidate experience at every stage.
• Support the preparation of offer letters and employment contracts in coordination with the Global Talent Acquisition Manager and relevant regional HR contacts.
• Onboarding & New Joiner Support
• Coordinate pre-onboarding activities for new joiners, including documentation collection, background/reference checks, and IT/systems access requests.
• Support the execution of Skyways Technics’ Global Orientation and Onboarding Plan, ensuring new joiners receive a consistent, well-structured first-day and first-week experience.
• Maintain the New Joiner Checklist for each onboarding employee, tracking completion of required onboarding steps and escalating delays where necessary.
• Liaise with IT, Facilities, and relevant department heads to ensure new joiners have the necessary equipment, access, and resources on their first day.
• Collect and file all new joiner documentation in accordance with company record-keeping standards and applicable data protection requirements.
• HR Administration & Employee Lifecycle Support
• Maintain accurate and up-to-date employee records across the HR information system (HRIS), ensuring data integrity for all active and departing employees.
• Support the preparation of HR letters and documentation, including employment confirmations, salary certificates, and other employee requests.
• Assist with the coordination of probation review timelines, ensuring relevant documentation and reminders are issued to hiring managers and employees.
• Support offboarding administration, including exit documentation, final settlement coordination, and system access deactivation requests.
• Maintain organised, audit-ready personnel files in compliance with company policy and applicable employment regulations across all operating regions.
• Office Management & Administration
• Oversee day-to-day office administration for the Dubai HQ, ensuring a well-organised, professional, and fully functioning workplace environment.
• Coordinate office supplies, stationery, pantry items, and consumables, managing reordering and vendor relationships to ensure consistent availability.
• Liaise with Facilities, IT, and external vendors to coordinate office maintenance, repairs, and workplace improvements as required.
• Support the planning and coordination of internal meetings, events, and visitor hosting, including logistics, catering, and meeting room management.
• Manage incoming and outgoing courier, mail, and shipment coordination for the Dubai office.
• Maintain organised filing systems, office equipment, and shared workspace standards, ensuring a tidy and professional environment at all times.
• Support the coordination of travel arrangements, hotel bookings, and visa processing for employees and visiting staff as required.
• Assist with the administration of office-related budgets, tracking expenses against approved limits and flagging variances to management.
  
  

Qulaification & Expereince

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field; equivalent professional experience will be considered.
• Minimum 1 year of experience in a recruitment coordination, HR administration, or talent acquisition support role.
• Experience supporting recruitment or HR processes across multiple regions or time zones is a strong advantage.
• Working knowledge of applicant tracking systems (ATS) and HR information systems (HRIS); experience with LinkedIn Recruiter is advantageous.
• Proficiency in Microsoft Office suite (Excel, Word, Outlook, PowerPoint), with strong skills in document preparation and data tracking.
• Experience in the aviation, MRO, or aerospace industry is an advantage but not essential.
• Must be based in or willing to relocate to Dubai, UAE.