Invoicing incharge KERING

Summary

About Kering
Kering is a global, family-led luxury group, home to people whose passion and expertise nurture creative Houses across couture and ready-to-wear, leather goods, jewelry, eyewear and beauty: Gucci, Saint Laurent, Bottega Veneta, Balenciaga, McQueen, Brioni, Boucheron, Pomellato, Dodo, Qeelin, Ginori 1735, as well as Kering Eyewear. Inspired by their creative heritage, Kering Houses design and craft exceptional products and experiences that reflect the Group’s commitment to excellence, sustainability and culture. This vision is expressed in our signature: Creativity is our Legacy. In 2025, Kering employed 44,000 people and generated revenue of €14.7 billion.
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Role Overview
The Invoicing Officer is responsible for managing and overseeing the end-to-end invoicing process for logistics operations across the MEA region. The role ensures accurate and timely preparation and issuance of invoices, credit notes, and debit notes while maintaining compliance with contractual agreements, tariffs, company policies, and regulatory requirements. The Invoicing Officer plays a critical role in supporting operational efficiency, revenue accuracy, and financial controls within a dynamic logistics environment.

Job Description

Key Responsibilities
Invoicing & Billing Management
• Prepare and issue automated and manual invoices for logistics operations, including Pick & Pack, cross-docking, and other warehouse services.
• Ensure invoices are generated and issued within agreed timelines to support accurate billing and avoid discrepancies.
• Process and manage credit notes, debit notes, and invoice adjustments as required.
• Verify billing information and ensure alignment with contractual agreements, pricing structures, and approved tariffs.
• Monitor invoicing activities to ensure completeness, accuracy, and compliance with internal procedures.

Warehouse Documentation & System Management
• Ensure inbound and outbound quantities are accurately reconciled against purchase orders and operational records.
• Process Advanced Shipping Notice (ASN) documentation for inbound and return shipments.
• Prepare, maintain, and manage all required invoicing and shipment documentation within the Warehouse Management System (WMS).
• Maintain accurate records of transactions and supporting documentation for audit and reporting purposes.
Reconciliation & Financial Controls
• Reconcile invoices against revenue reports, operational records, and finance systems.
• Investigate billing discrepancies and disputes, coordinating with internal stakeholders to ensure timely resolution.
• Support month-end closing activities through accurate invoicing and reconciliation processes.
• Monitor invoicing accuracy and identify opportunities to improve billing controls and efficiency.
Compliance & Audit Support
• Ensure all invoices comply with applicable VAT regulations, customs requirements, contractual obligations, and company policies.
• Support internal and external audits by maintaining complete and accurate invoicing records.
• Ensure compliance with financial controls, documentation standards, and operational procedures.
• Assist in implementing process improvements to enhance invoicing accuracy and operational efficiency.
Stakeholder Coordination
• Collaborate closely with Inventory Control, Warehouse Operations, Finance, Customer Service, and Logistics teams to ensure smooth billing operations.
• Coordinate with customers and internal stakeholders to resolve invoicing-related queries and discrepancies.
• Support continuous improvement initiatives aimed at enhancing invoicing processes and service delivery.
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Requirements
Qualifications & Experience
• Bachelor’s degree in Business Administration, Finance, Accounting, Supply Chain, Logistics, or a related field.
• Minimum of 3 years’ experience in invoicing, billing, finance, inventory control, or logistics administration role within the UAE.
• Experience working within warehouse, logistics, supply chain, or distribution environments is preferred.
• Experience using Warehouse Management Systems (WMS) and ERP platforms is an advantage. Experience with GCC an MEA market is an advantage.
Skills & Competencies
• Strong attention to detail and accuracy, excellent analytical and reconciliation skills.
• Strong organizational and time management abilities.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to manage multiple priorities and meet strict deadlines.
• Strong communication and stakeholder management skills.
• Proactive problem-solving mindset with a focus on continuous improvement.
• Ability to maintain confidentiality and professionalism.
• Strong team player with a collaborative and results-driven approach.

Job Type

Regular

Start Date

2026-07-01

Schedule

Full time

Organization

KERING MEA