Managed Services – PMO & Bid Support Senior Consultant

KPMG Middle East


Date: 6 hours ago
City: Abu Dhabi
Contract type: Full time
Key Responsibilities

 JOB DESCRIPTION

  • Administrative Support:
  • Provide administrative assistance to the PMO by handling various tasks such as scheduling meetings, preparing agendas, organizing project documentation – including but not limited to plans, schedules and budgets, project performance reports and maintaining project records.
  • Collaborate with project managers to track project progress and ensure adherence to timelines.
  • Maintain project documentation, including project charters, risk registers, and status reports.
  • PMO Governance:
  • Maintain project management processes, methodologies, and standards.
  • Support the implementation and maintenance of project management tools and systems.
  • Monitor project compliance with organizational policies, procedures, and governance frameworks.
  • Identify areas of improvement and recommend enhancements to optimize project delivery.
  • Reporting and Communication:
  • Prepare and distribute project performance reports, dashboards, and metrics.
  • Coordinate communication between project teams and stakeholders.
  • Consolidate and analyze project data to identify trends and insights.
  • Prepare presentations and contribute to executive-level reporting.
  • Bid Management:
  • Oversee and support the bid management process from opportunity identification to proposal submission.
  • Collaborate with sales, business development, and subject matter experts to define bid strategies and win themes.
  • Conduct bid/no-bid assessments to evaluate the feasibility and alignment of bid opportunities with organizational objectives.
  • Contribute towards and maintain a bid management framework, including templates, guidelines, and best practices.
  • Proposal Development
  • Coordinate and facilitate the development of comprehensive, client-focused proposals, ensuring alignment with customer requirements and evaluation criteria.
  • Manage the proposal response team, assigning tasks, setting deadlines, and driving collaboration across departments.
  • Conduct thorough reviews of proposals to ensure quality, consistency, and adherence to client specifications.
  • Edit and refine proposal content to improve clarity, persuasiveness, and responsiveness.
  • Stakeholder Engagement
  • Establish effective working relationships with internal stakeholders, including sales teams, subject matter experts, and executives.
  • Facilitate proposal kick-off meetings and regular status update meetings to ensure alignment and progress tracking.
  • Collaborate with subject matter experts to gather technical information, case studies, and references for proposal content.
  • Coordinate with legal, finance, and compliance teams to ensure proposals comply with internal policies and contractual requirements.
  • Competitive Analysis
  • Conduct competitive analysis and research to gather intelligence on competitors, industry trends, and market dynamics.
  • Leverage market insights to develop differentiated value propositions and positioning strategies.
  • Collaborate with sales teams to understand customer needs and tailor proposals to address their pain points effectively.
  • Continuous Improvement:
  • Monitor industry trends and best practices.
  • Identify opportunities for process improvement and propose innovative solutions.
  • Facilitate knowledge sharing and lessons learned sessions.
  • Conduct training sessions and workshops to enhance project management skills.
  • Collaborate with cross-functional teams to implement process improvements and tools that enhance efficiency and effectiveness.
  • Conduct post-bid reviews to evaluate proposal performance, identify areas for improvement, and implement lessons learned.

Qualifications And Requirements

  • Bachelor's degree in business administration, project management, or a related field.
  • Proven experience in a project management support role or similar administrative position, bid management, proposal development, or related roles within a competitive business environment.
  • Strong organizational and time management skills with the ability to handle multiple tasks and prioritize effectively.
  • Solid understanding of project management principles, methodologies, and tools.
  • Attention to detail and a commitment to maintaining accuracy and quality in project documentation, proposal content and formatting
  • Proficiency in project management software and collaboration tools.
  • Excellent communication and interpersonal skills to collaborate with various stakeholders.
  • Strong teamwork and collaboration skills to work effectively with diverse project teams
  • PMP (Project Management Professional) certification is a plus.
  • Excellent written and verbal communication skills, with the ability to articulate complex ideas in a clear and compelling manner
  • Proficiency in Microsoft Office Suite and familiarity with proposal management tools and platforms.
  • Knowledge of sales and marketing principles, including value proposition development and client-centric approaches.
  • Ability to thrive in a fast-paced, deadline-driven environment while maintaining a high level of professionalism and composure.

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