Material Coordinator
Innovo Group
Date: 3 weeks ago
City: Dubai
Contract type: Full time
Role Purpose
Key Accountabilities
Key Accountabilities
- Material Indents & Requirements
- Liaise with the Project Director (PD) or Project Manager (PM) to determine material requirements for the site.
- Prepare indents for the necessary materials, ensuring timely and accurate requisitions.
- Follow-Up on Purchase Orders
- Coordinate with the procurement department to track the purchasing orders and ensure that materials are ordered as per the site’s needs.
- Supplier Coordination for Delivery
- Communicate with suppliers to ensure timely delivery of materials, aligning with the site schedule and requirements.
- Material Receipt & Verification
- Receive materials delivered to the site, cross-check with the purchase order, and verify the quantity and quality based on the delivery note.
- Quality Control
- Collaborate with the QA/QC department to arrange material inspections when necessary, ensuring compliance with project specifications.
- Material Storage & Organization
- Properly stack and store materials in the designated storage area, maintaining organisation and easy accessibility.
- Ensure materials are stored in accordance with safety and environmental regulations.
- Material Rejection & Returns
- Reject materials that do not meet the required specifications, prepare return notes, and coordinate with suppliers for returns or replacements.
- Receipt Note Preparation
- Prepare accurate receipt notes for all materials received, ensuring that all details are recorded correctly.
- Submit Documentation to Accounts
- Submit the receipt notes or return notes to the accounts department for processing and record-keeping.
- Material Receipt Notification
- Notify the site management team when materials are received and ready for use.
- Material Issuance
- Issue materials to the site as per request, ensuring proper documentation through the preparation of issue notes with supporting records.
- Stock Verification & Reporting
- Conduct monthly physical stock verification to tally the book stock with the actual physical stock. Prepare and submit stock verification reports to management.
- Inventory Management System
- Update and maintain inventory records in the inventory management system, ensuring accuracy and availability of data for stock levels, material movement, and usage.
- Material Reordering
- Monitor stock levels to identify when materials need to be reordered and prepare reordering requests to avoid shortages.
- Proven experience as a Storekeeper in a construction company or a similar role.
- Knowledge of inventory management, material handling, and storage practices.
- Familiarity with quality control processes and construction material specifications.
- Proficient in using inventory management software and Microsoft Office.
- Strong organizational skills with attention to detail
- Have an education background of any graduation
- Have five years of minimum experience
- Effective communication and coordination skills.
- Ability to work independently and as part of a team.
- Time management and the ability to prioritize tasks.
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