Office Assistant

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Job Description: JOB SUMMARY: Maintain cleanliness and orderliness of the office; provides support to others in the office; picking up and delivering items; serving guests and office staff. KEY RESULTS AREAS (RESPONSIBILITIES): / Clean all offices and meeting rooms: floors, desks, shelves, glass doors, windows (from inside) and surface of office equipment. / Clean all common areas and storages: reception area, corridors, upon request server room and cypher room / Ensure the availability of all kitchen and toilet supplies at all times (i.e. soap, air freshener, tissue, coffee, tea, sugar, etc.) / Service includes preparing tea and coffee and serving those as required, clearing and collecting used cups and washing those, keeping kitchens clean and in order, and other related duties as required by the management. / Change printer cartridges. / Ensure constant availability of accessories such as toilet paper and hand washing soap. The Office will provide toilet papers, hand washing soaps and hand towels. / Empty all wastepaper bins and shredder trays to the designated places. / Ensure that furniture in offices, meeting rooms and reception area is arranged in the required manner at all times. / Assist in setting up meeting rooms, preparing cups, glasses and plates, water, tea and coffee. The detailed description of tasks and the frequency of their performance are as indicated below: Daily Tasks A. To provide tea services. B. To carry out the following general cleaning services: / Dusting of desks, chairs, telephones, shelves, photocopiers etc. in offices and meeting rooms. / Emptying of all wastepaper bins and shredder trays. / Ensuring adequate supply of toilet accessories such as toilet papers, hand washing cream, hand towels etc. in all washrooms throughout the day. Job Description 2 Document Number: MVPT-HR-JD-F-01 | Document Revision Date: 17 July 2023 | Issue/ Rev. No: 04/01 Classification: Internal / Wipe clean desks, partitions, glass doors and all tabletops. / Reporting of any malfunctioning equipment or items in areas of operation: doors, handles, locks, taps, cisterns, lights, switch, etc. / Removing finger marks from surfaces such as walls, shelves, and light switches. Every Monday and Saturday - Vacuum-cleaning carpeted areas. Monthly Tasks (on the 1st week of each month) / Vacuum-cleaning all office chairs with fabric upholstery. / Dust and wipe clean the ventilation vents. / Dust and wipe clean the light fittings in the ceilings. / Wipe clean internal window glass. / Dust and wipe clean tops of high furniture, filing cabinets and glass louvers above doors. Other Tasks / Cleaning/ wet shampooing of upholstered chairs once a year and if needed, occasionally more often (individual chairs). FUNCTIONAL RELATIONSHIPS/INTERACTIONS: [List the interfaces the job requires internally & externally] INTERNAL [superiors, peers, direct reports, indirect reports] / Director’s / Finance / HR & Admin / Pre-Sales / Engineering Support / Quality and Training EXTERNAL / None KEY JOB REQUIREMENTS: [In this section information should be provided about the key job requirements required for competent performance of the job.] EDUCATION [all degrees, certifications required and preferred] / Primary school as minimum. WORK EXPERIENCE [number of years of prior experience, specific industry / functional experience desired] / Minimum 1 year of experience. SPECIFIC SKILLS [ i.e. project management / software products] / Candidate should have good communication skills. / Should be presentable / Organized, clean and neat

Convergint is an Equal Opportunity Employer.