Office Support Administrator
Pedigri Technologies
Date: 3 hours ago
City: Dubai
Contract type: Full time
Job Purpose
Pedigri Technologies is looking for a highly organized and proactive Office Support Administrator to oversee day-to-day office operations and provide comprehensive administrative support. This role is critical to ensuring an efficient, well-organized, and productive workplace while maintaining accurate records, coordinating facilities and travel, and supporting internal teams.
Key Responsibilities
Pedigri Technologies is looking for a highly organized and proactive Office Support Administrator to oversee day-to-day office operations and provide comprehensive administrative support. This role is critical to ensuring an efficient, well-organized, and productive workplace while maintaining accurate records, coordinating facilities and travel, and supporting internal teams.
Key Responsibilities
- Oversee daily office operations, including stationery, pantry supplies, and overall office upkeep.
- Coordinate business travel arrangements, including flights, hotel bookings, and transportation.
- Manage office maintenance requests and liaise with building management and service providers.
- Support the renewal of company licenses, tenancy contracts, insurance policies, and other compliance documents in coordination with the PRO and Finance teams.
- Maintain accurate records of company assets, including laptops, mobile phones, and access cards, ensuring proper issuance and handover procedures.
- Organize logistics for meetings, training sessions, and company events, including venue bookings, catering, and materials.
- Handle correspondence, emails, and phone calls professionally.
- Maintain organized digital and physical filing systems to ensure easy retrieval and audit readiness.
- Coordinate with vendors and service providers to ensure timely and cost-effective services while maintaining updated vendor records.
- Manage procurement activities, including supplier selection, purchase orders, and cost negotiations.
- Monitor office supply inventory and ensure timely purchasing of office equipment, supplies, and services within budget.
- Process invoices, expense reports, and provide administrative support to the Finance team.
- Ensure compliance with company policies and workplace safety requirements.
- Provide general administrative support to employees and management.
- Previous experience in office administration, office operations, or a similar support role.
- Good knowledge of office management procedures and administrative practices.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office applications.
- Experience in vendor management, procurement, and facilities coordination.
- Familiarity with UAE business practices and regulations is preferred.
- Ability to work independently and manage multiple priorities effectively.
- Experience in office management or administrative roles in a corporate setting.
- Knowledge of basic accounting and financial procedures.
- Familiarity with CRM and ERP systems
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