Officer - Support Services and Logistics

Dubai Careers - A Smart Dubai Initiative


Date: 2 weeks ago
City: Dubai
Contract type: Full time
Job Description

Strategy

  • Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
  • Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
  • Assist in implementing approved processes and guidelines to support departmental objectives.

Operations

  • Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
  • Prepare and process correspondences, memos, and internal communication for review and approval.
  • Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
  • Assist in maintaining attendance, leave, and permission records in the Time & Attendance or related systems, and support preparation of periodic reports.
  • Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
  • Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
  • Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
  • Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
  • Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).

Product / Process Improvement

  • Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
  • Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
  • Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
  • Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.

Qualifications

  • High School / Diploma in Business Administration, Office Management, Human Resources 
  • 2+ Years in case of Diploma (5+ Years in case of High School)
  • Proficiency in executive communication and professional correspondence
  • Knowledge of general administrative practices and workflow management
  • Ability to manage intranet content and ensure governance compliance
  • Skilled in presentation design and executive‑level reporting
  • Understanding of the organization’s business context and operations
  • Competence in preparing and presenting technical reports

Advertiser

Roads and Transport Authority

Department

Administration Services

Educational-level

Secondary School

Required Nationality

UAE Only

Monthly Salary

Unspecified

Schedule-Time

Full time

Job Posting

21/07/2026

Unposting Date

20/08/2026

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