Operations Coordinator

About Us

VentureOne is not just a company; it is an innovation hub, a hotbed of creativity, and a place where groundbreaking ideas become reality. Our team is a diverse mix of visionaries, strategists, and go-getters, all united by a shared mission: to redefine industries and pave the way for success, both locally and globally.

About The Role

As an Operations Co-ordinator at VentureOne, you will play a key role in supporting the smooth running of day-to-day business operations across VentureOne and its portfolio of ventures. Working closely with internal teams and external partners, you will help coordinate office operations, facilities requirements, employee support activities, vendor interactions, technology administration, and internal events.

This is a hands-on coordination role suited to someone who is highly organized, proactive, and comfortable managing multiple operational priorities in a fast-paced environment. You will act as a reliable point of contact for administrative and operational matters, helping improve efficiency, strengthen internal processes, and ensure teams have the support they need as VentureOne continues to scale.

Key Responsibilities

Operations & Facilities Coordination

• Support the day-to-day coordination of office operations, facilities, and workplace requirements
• Coordinate office access, workspace arrangements, seating, furniture, and related employee needs
• Support logistics for employees, visitors, meetings, and business activities
• Assist with office moves, workspace planning, and facilities-related projects
• Coordinate facility requirements for our ventures
  
  

Technology & Tools Administration

• Support the administration of software tools, subscriptions, and licensing requirements
• Coordinate onboarding and offboarding requests related to systems, tools, and access
• Maintain visibility of active subscriptions and support efforts to identify efficiencies and cost-saving opportunities
• Liaise with IT teams and service providers to follow up on hardware, software, and access-related requests
  
  

Employee Experience & Administrative Support

• Support employee experience, wellbeing, and internal engagement initiatives
• Maintain administrative trackers, follow-ups, and coordination materials across key operational activities
• Coordinate with external vendors and internal stakeholders to support employee-related processes
• Provide administrative support across HR, procurement, marketing, and shared services activities as required
  
  

Events & Internal Coordination

• Support the planning and coordination of VentureOne events, including internal meetings, team events, and annual activities
• Coordinate event logistics, materials, vendors, attendees, and follow-up actions
• Maintain internal distribution lists and ensure relevant employee updates are reflected accurately
• Support the creation and coordination of operational materials, templates, and branded items for VentureOne and its ventures
  
  

Procurement & Vendor Coordination

• Support the procurement team with procurement-related administrative activities, including purchase request coordination and process follow-ups
• Assist with vendor coordination, documentation, invoice follow-ups, and operational request
• Help ensure requests are tracked, followed up, and completed in a timely manner
  
  

Process Improvement

• Identify opportunities to streamline repetitive administrative tasks and improve operational efficiency
• Support the development of simple processes, trackers, and ways of working to improve coordination across teams
• Contribute to a more structured and scalable operating environment as VentureOne grows
  
  

Minimum Qualifications

• 7+ years of experience in operations, administration, office management, facilities coordination, shared services, or a similar role
• Strong organizational skills with the ability to manage multiple priorities at once
• Experience coordinating with internal teams, vendors, and external service providers
• High attention to detail and strong follow-through
• Ability to work independently and take ownership of tasks from start to finish
• Strong written and verbal communication skills
• Proficiency in Microsoft Office tools, including Outlook, Excel, and PowerPoint
  
  

Preferred Requirements

• Experience working in a fast-paced or scaling organization
• Exposure to HR administration, procurement, IT administration, facilities, or employee experience activities
• Experience supporting office moves, internal events, or cross-functional operational projects
• Comfort identifying process improvements and helping implement more efficient ways of working
  
  

We provide a competitive, tax-free salary and a comprehensive benefits package in a collaborative, innovative and inclusive work environment. Our benefits include an education allowance, free on-site meals, annual flight allowance, health coverage, relocation support (if applicable), and access to well-being activities such as sports and recreational events. Join us to drive innovation and shape the future of technology!

How To Apply

Are you ready to embark on an exciting journey with VentureOne? If you're a visionary with a passion for innovation, we want to hear from you. To apply, please send your resume detailing your relevant experience and why you're the perfect fit for this role.

At VentureOne, we believe that diverse perspectives drive innovation. We are committed to creating an inclusive and equal opportunity workplace. All qualified applicants will receive equal consideration for employment. Join us in shaping the future of business. Apply today and let's venture into a world of possibilities together!