Operations Coordinator (Abu Dhabi)

IS- Operations Coordinator

Your Tasks

The Operations Coordinator is responsible for providing administrative, operational, and coordination support to ensure the smooth and efficient execution of inspection services. The role acts as a key link between clients, operations teams, inspectors and management by coordinating inspection schedules, managing documentation, maintaining records, handling client communications, and supporting day-to-day office administration activities.

Responsibility and Authority

• Carry out assigned coordination and admin tasks to support IS department workflow and operations
• Control and support invoicing process including communication with finance department, clients and suppliers
• Prepare time sheets and weekly/monthly summary sheets as per clients' requirements
• Support inspection coordination tasks for local and world-wide inspection, including communications and reporting to ensure the services follow the company standard and project/contractual requirements
• Maintain IS department records and information up to date. Support internal and external audits as well as accreditations requirements
• Generate and maintain timely records of daily, weekly, and monthly operational reports, operational tracking systems, databases and management summaries
• Organize filing systems, both electronic and physical, ensuring document control compliance.
• Support customer satisfaction by maintaining professional communication and service delivery standards.
• Highlight operational bottlenecks and recommend improvements.
  
  

Your Qualifications And Skills

• Bachelor’s Degree or Diploma in Business Administration, Operations Management, Finance, Engineering or related field.
• Minimum 2-5 years of relevant experience.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience with ERP systems and document management systems is an advantage
• Previous experience in the industrial and Oil & Gas sectors will be an added advantage.
• Good communication and reporting skills.
  
  

Valid UAE Driving License is preferred.

What We Offer

• Competitive compensation package.
• Paid vacation and leave benefits.
• A safe and inclusive workplace that values teamwork, innovation, and professional excellence.
  
  

Additional Information

Don’t meet every single requirement? No problem – if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.

Work Area: Industrial Plants, Energy & Environmental Technology

Country/Region: United Arab Emirates

Job Location: Abu Dhabi

Working Model : Onsite

Employment Type: Full time / regular

Company: TÜV SÜD Middle East LLC

Org Unit Code: BM

Requisition ID: 6648