Quotation Specialist (Mechanical/Industrial Engineering background)

NOV


Date: 5 hours ago
City: Dubai
Contract type: Full time
Job Description

NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.

  • Maintain department KPIs and response turnaround times.
  • Achieves planned results by decisions and actions based on professional methods, business principles, and practical experience within established policies.
  • Resolve routine problems, investigate and analyze as required
  • Perform the job with minimal supervision and high flexibility.

Responsibilities

The Quotations specialist tasks and duties include:

  • Review the RFQ/ITB with the Directors of Sales/Sales Managers and analyze the request
  • Interpret the full requirements requested and determine/organize how to present the deliverables specified in the proposal request
    • Instructions to Bidders
    • Project Scope of Work
    • Technical Specifications
    • Deviations and Exceptions List
    • Price Bid Sheets
  • Engage appropriate disciplines/departments and distribute applicable portions of the proposal documents to each, including:
    • Application engineering
    • Operations (Manufacturing plants)
    • Compliance
    • Finance/Credit
    • Legal
    • Customer service (Local and Overseas)
    • Field Service (Consumables, Tools, Carousels, Training, etc.).
    • Logistics
    • Quality
    • Projects
  • Schedule a Kickoff Meeting for the proposal if required, and work closely with the sales members to follow their guidelines.
  • Perform a weekly follow-up meeting with sales members and task completions and highlight priorities.
  • Determine the schedule for the proposal and respond before the deadlines.
  • Follow the proposal department KPIs including response time.
  • Coordinate with all departments for their input and documents they are to provide to ensure that the proposal is pulled together.
  • Organize all deliverables to issue the formal proposal to the Client by preparing the quotation/proposal from A to Z via D365 and Omega systems, CPQ and follow the procedures to create the estimates.
  • Manage the post-bid technical and commercial clarifications from the Clients
  • Obtain the necessary approvals of GTM, visual compliance, and DOA related to the estimate. All approvals shall be logged
  • Keeps and maintainsa log for the project proposals and maintains status until won or lost with the quotation specialists.
  • Coordinate the handover to the Order management team, Projects & Operation teams
  • Ensure any project requirements, ITP & any nonstandard items are costed and agreed by application engineering and the Quality department.
  • Material costing shall remain with the proposal team and Sales Director/VP only and shall not be exposed to the sales managers.
Qualifications

  • Bachelor's degree or equivalent and 3-5 years of experience in similar position.
  • Previous experience within an Estimating role.
  • Product experience/knowledge of composites, understanding of bid processes, and negotiation.
  • Understanding of the applicable Industry Standards for Fiberglass Composite Products.
  • Piping /EPC experience.
  • Strong mathematics , IT skills, problem solving.
  • Proficient in the use of Microsoft Word & Excel.
  • Ability to use D365 , ERP systems.
  • Ability to undertake material take-offs from 3rd party information.
  • Ability to read & understand drawings.

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