Senior Officer - General Services

Responsible for providing all administration services such as Catering & Banqueting, Cleaning & Messenger services, Abu Dhabi Ports Vehicle allocation, Rent a car services for the Company, Mail Services, arranging & supply of newspapers & periodicals, plants & flowers etc. Provision of Office Services such as stationeries, furniture, shifting, and conference room’s bookings. Also responsible for the related administrative work; filing, distributing correspondences, maintaining records, liaison work, and document preparation/formatting among others. Also responsible for assisting for any admin related tasks, management & follow up .

• Responsibilities: Core Responsibilities:
  • Arranging Catering & Banqueting Services.
  • Managing Transportation such as Company Fleet, Rent a Car Services, Bus services etc., which includes preparing the quotation, evaluating & purchasing and involving in all the necessary arrangement for action.
  • Coordinating with Rent a Car Company and the end user for Traffic Fines, Accidents, Car replacement, Routine Car Service etc.
  • Managing Abu Dhabi Ports Drivers and setting up schedule for their routine work.
  • Arranging the supply of Dailies & Periodicals and also Academic/Org. memberships.
  • Arranging social / team building activities.
  • Arranging Flowers & Plants for the Company
  • Managing Conference rooms & auditoriums.
  • Arranging Security Passes & Car Park Entry passes.
  • Arranging the supply of Plants & Flowers.
  • Arranging the supply of stationary, Grocery and office company stamps, etc.
  • Arranging Binding & Faxing Services
  • Arranging the board rooms for the meetings
  • Managing outgoing & incoming mails & Couriers
  • Responsible for interaction with suppliers, customers, tenants and also both internal and external executives and assistants.
  • Assisting in preparing the Monthly report, Circulars etc. Coordinate with other departments clerical or administrative as directed.
  • Preparing ERs, for Stationeries, Furniture, Vehicles etc
  • Registering the Office Service Requests in the system.
  • Coordinating with Finance for petty cash, invoices, ERs, AFEs, etc also coordination with other depts., for any admin related services.
  • Settling the payment / invoices with the Finance.
  • Processing Hotel / Flight bookings for business travel and Health Insurances for the employees and their dependents.
  • Frequent work contacts with immediate associates, employees of all units and Contractors’ Personnel for coordinating admin related works.
  • To ensure prearranged office services to Abu Dhabi Ports premises in professional manner to smooth operations.

Qualifications: Educational and Technical Qualifications:
Bachelor Education with relevant Experience

Language Skills:
Excellent command of English spoken & written.

Command of Arabic spoken is preferable.

Years of Experience:
Minimum 3-4 years in similar field.

Nature of Experience:

• Well knowledge in MS Office.