Senior Procurement Specialist

JOB PURPOSE

Own end-to-end procurement for medium /higher-value, complex and commercially sensitive requirements within the company, covering media production, broadcasting, content, events and corporate services. The Senior Procurement Specialist takes direct responsibility for major sourcing assignments, commercial evaluations and negotiations. Working alongside the Buyer, who focuses on routine and smaller-scale purchasing and coordination, the role also provides technical guidance when needed, without line-management responsibilities.

KEY RESPONSIBILITIES

1 | Complex Sourcing & Commercial Negotiation

• Lead end-to-end sourcing for larger-scale, complex or high-risk requirements, from scope review and market engagement through commercial evaluation and award recommendation.

• Develop RFQs/RFPs, bid evaluation criteria, pricing comparisons and negotiation strategies with end users; challenge unclear specifications and identify cost-effective alternatives.

• Lead negotiations on price, service levels, milestones, warranties, liability and payment terms, working with Legal and Finance where needed.

• Conduct market benchmarking, total-cost analysis and supplier comparisons; document recommendations with clear commercial rationale and an auditable decision trail.

2 | Procurement Execution & Project Delivery

• Manage an assigned portfolio of major procurement requirements in Oracle Fusion, including PR validation, sourcing, PO/contract coordination, delivery follow-up and close-out.

• Drive procurement readiness for assigned priority media productions, live events, campaigns and other deadline-driven projects; anticipate lead-time, supply and execution risks.

• Handle urgent or exceptional requirements through approved escalation and waiver processes, without bypassing procurement governance or delegated authorities.

• Coordinate with project managers, production, events, marketing and content teams to align supplier deliverables, timelines and budgets.

3 | Buyer Collaboration & Technical Guidance

• Work collaboratively with the Buyer on purchase coordination, supplier follow-up, document collection and handovers where routine and complex requirements intersect.

• Provide technical advice on sourcing methods, quotation comparisons, supplier assessment, negotiation approaches and Oracle Fusion processes when required.

• Share supplier market knowledge, practical templates and procurement best practices to help maintain consistent service and policy compliance within the company.

• Retain full accountability for assigned complex sourcing files and raise commercial, delivery or compliance issues directly with the Procurement Manager / Head of Procurement.

4 | Supplier & Contract Management

• Develop qualified supplier options for AV equipment, creative and production services, studio services, event logistics, technology and other relevant categories.

• Support supplier onboarding, qualification, performance reviews and corrective-action plans; address delivery, quality or commercial disputes promptly.

• Coordinate contract scopes, service-level requirements, deliverables and renewal opportunities with Legal, Finance and business stakeholders.

• Identify opportunities for rate cards, framework/blanket agreements and supplier consolidation to improve value and reduce repetitive procurement cycles.

5 | Governance, Systems & Performance

• Ensure sourcing and purchasing activities follow procurement policy, approval matrices, conflict-of-interest requirements and audit/document-retention standards.

• Maintain accurate and traceable transactions in Oracle Fusion Procurement, including Sourcing, Purchasing and Supplier Management modules; support contract-related workflows as applicable.

• Analyze spend, sourcing cycle times, savings and supplier performance for assigned projects and categories; prepare concise procurement reports and recommendations for management.

• Contribute to SOP improvements, digital workflow enhancements, automation and the development of practical controls for emergency procurement.

POSITION AUTHORITY & ACCOUNTABILITY

This is a senior individual-contributor role with no direct reports. The Buyer does not report to this position; both roles operate within the same company under procurement management. The Senior Specialist owns larger-scale sourcing assignments and can provide technical guidance to the Buyer, without supervising performance or allocating work. All approvals and supplier commitments follow the company's delegation of authority.

Requirements

REQUIRED QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Engineering or a related field.

• Typically 6–8 years of progressive procurement experience, including substantial responsibility for complex sourcing, commercial negotiations and supplier management.

• Strong working knowledge of Oracle Fusion Procurement (or equivalent enterprise ERP), with hands-on experience across sourcing, purchasing, supplier processes and reporting.

• Experience supporting fast-moving media, broadcasting, production, creative services or events environments is strongly preferred.

• Demonstrated ability to manage large and complex sourcing assignments independently, provide practical guidance to a Buyer and engage effectively with senior business stakeholders.

• Advanced proficiency in Excel, bid evaluation models, commercial analysis, reporting and contract-related documentation.

PREFERRED QUALIFICATIONS

CIPS, CPSM or equivalent certification; major media/event sourcing, framework agreements and procurement improvement experience.

CORE COMPETENCIES & SUCCESS MEASURES

Competencies: commercial negotiation, stakeholder engagement, knowledge-sharing, analytical thinking, risk management, integrity, agility and improvement.

Performance measures: on-time complex sourcing, documented savings, compliant award records, supplier performance, sourcing cycle time and management of commercial risks.