Specialist, Audit - Operations & Support Functions

Key Accountabilities

Strategic Contribution

 Assisting in the audit of FAB Group’s Operations & Support Functions and related activities in the UAE and across the international network (functional). Furthermore, Group Subsidiaries under Group Operations & Support Functions governance will be covered.

 Ensure that Operations & Support Functions audits are conducted in accordance with the objectives laid down in the Annual Plan and ensure that the work program is completed in an efficient and effective manner on or ahead of schedule. Inform Head of Audit of any potential delays and/or changes to planned audits.

People Management

In Undertaking Audits

 Promote knowledge sharing to facilitate achievement of team objectives and completion of tasks in an efficient manner which is consistent with operating procedures and policy.

 Promote the organisation’s values and ethics in all activities within the team to support the establishment of a value driven culture within the bank.

Budgeting and Financial Performance

 Assist in monitoring the financial performance of given areas of activities versus budgets and ensure all activities are carried out in line with the approved guidelines while promptly reporting on any variances to management.

Policies, Systems, Processes & Procedures

 Execute to established GIA Policies, Guidance Notes, Procedures and Practice Notes in undertaking all tasks. Provide input to the development of GIA practices as per industry standards and regulatory expectations.

 Review all the activities of the Units within Operations & Support Functions portfolio in all the jurisdictions in which they operates to define and maintain the Audit Universe. Coordinate with other teams to ensure efficient and effective coverage

 Assist supervisors in preparing and maintaining a Risk Assessment of each of the Process Streams within the Operations & Support Functions and applicable subsidiaries (e.g. international entity) as identified in the Audit Universe.

 Assist in establishment/update and maintenance of Audit programs in the central audit management tool.

 Conduct audits of the Processes within the Operations & Support Functions and assess if:

• Divisional/Unit Line management have identified and classified the risks in their activities.
• Governance, risk management and control procedures are adequate, effective and efficient to reduce risks of errors, omissions and loss to acceptable levels at an acceptable cost.
• Improvements/enhancements to the governance, risk management and internal control structure are required.
• Data and transaction processing meets the required standards of reliability, integrity and availability.
• The Division’s/Unit’s assets are being safeguarded.
• The use of resources is efficient and effective.
• Draft audit worksheets and issues.
• Provide assistance to supervisors in discussion and finalization of issues and negotiation with Unit management to agree a documented Management Action Plan to resolve the issues raised.
  
  

Continuous Improvement

 Assist the supervisors in the identification of change through continuous improvement of processes and practices considering global standards and changes in the business environment which demand proactive action plans.

Relationship Management

 Maintain effective business relationships with all relevant external/internal entities and stakeholders with the highest standards of business ethics, whilst promptly attending to all critical issues in-order to ensure the services required by the organisation are delivered in the most effective manner.

 Assist supervisors in providing ongoing consultancy/advice to Unit management from a governance, risk management and control perspective for improvements in their processes to ensure effective and efficient controls.

 On an ongoing basis, assist Line Managers in following up on pending audit issues with Unit management and ensure corrective actions are fully and properly implemented.

 Assist in investigations/special reviews assigned by Head of Audit/GCAO.

Reporting

Ensure that all functional reports are prepared timely and accurately and meet Group requirements, policies and quality standards.