Accommodation Administrator Supervisor

Job Description

Job Overview:

The Employee Welfare Officer is responsible for developing and implementing welfare programs tailored to hourly craft employees, organizing recreational activities, health and wellness programs, and social events in the yard and camp. They ensure the availability of necessary facilities and amenities, oversee living conditions, and address grievances regarding camp and work conditions. The Officer manages budgets for welfare activities, plans and sustains craft events, and evaluates their success. They provide counseling and support, promote health and safety awareness, and collaborate with clinics and HR/benefits teams to offer mental and physical health support. Maintaining open communication channels, they prepare reports on welfare activities and employee feedback, ensuring integrated welfare support across departments.

Responsibilities

Key Tasks and Responsibilities:

• Inspect all camp facilities regularly and report any issues to the relevant personnel
• Conduct and participate in briefings for new hire employees, ensuring compliance with HSE (Health, Safety, and Environment), food hygiene, and safety regulations
• Handle first aid duties and promptly inform the doctor in case of emergencies, ensuring 24/7 availability
• Manage transportation from the camp to different work sites as required
• Allocate rooms for new employees and maintain accurate records of all employees staying in the accommodation
• Monitor and communicate employee absenteeism based on department admin emails
• Coordinate and supervise maintenance and repairs of camp facilities, including painting, plumbing, carpentry, cleaning, electrical work, and other related duties
• Prepare timesheets and provide weekly camp occupancy reports to the manager
• Liaise with the HR department to relay messages and ensure effective communication with employees
• Notify security and HR departments about any violations of camp rules and regulations, including fighting or misconduct
• Request camp materials such as mattresses, bed sheets, pillows, steel bunk beds, etc., as needed
• Conduct safety drills in the camp by the drill plan (fire, emergency evacuation, electrocution, emergency disaster, etc.)
• Maintain and update the Camp HSES Activity Plan with the coordination of the Camp Safety Advisor, Camp Maintenance, and Catering Team, which could include Training, Publicity, Notice Board and Signboard, Fire Prevention and Fire Safety, Audits, Inspections, Assessments, and Meetings
• Prepare and submit time sheets for the camp staff as per payroll cut-off dates
• Coordinate with service providers (Security, Clinic, Catering, etc.) to ensure that the requested services are provided in an appropriate and safe manner
• Raise purchase requisitions through company-provided applications (Oracle database, SPMAT, etc.) for camp maintenance materials and all other 3rd-party services related to the camp
• Receive materials and maintain the material-receiving log
• File all camp-related documents, such as reports, drawings, and delivery notes
• Coordinate with the Supply Chain Management team for RFQs, PO issuances, Material deliveries, Service agreement renewals, and other 3rd party services required for camp
• Manage petty cash
• Assist camp occupants with printing and scanning documents, maintain TV channel server room, and support Wi-Fi internet-related issues as needed
• Complete camp environmental activities, including planting trees, recycling plastic and food waste, and water irrigation
• Coordinate with the Supply Chain Management team for RFQs, PO issuances, Material deliveries, Service agreement renewals, and any other 3rd party services required for the camp
• Partner with the Accounting department to prepare the camp budget
• Prepare the scope of work for requested support services such as Catering, Medical, and Security
  
  

Qualifications

Essential Qualifications and Education:

• High School Diploma
• 8+ years of relevant experience
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively
• Excellent communication and interpersonal skills
• Knowledge of HSE regulations and food hygiene standards
• First aid certification is preferred
• Ability to work under pressure and handle emergencies with calmness and efficiency
• Proficiency in basic computer applications
• Level-2 Award in Food Safety in Catering
• Contractor Camp Inspector Training Certificate
  
  

About Us

Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.

For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.