Accountant, Invoicing (Geneva / Switzerland )

• JOB PURPOSE:
  
  

The Invoicing Accountant is responsible for the smooth operation for (securities) trade settlement by confirming and finalizing transactions, communicating with trading counterparties, brokers and custodian banks, and resolving trade discrepancies. This position will also be responsible for following up on trade fails and handling the settlement of commodity and derivative transactions. The team is handling all settlements for AGT and is the interface between Traders, Operators and Counterparties on (complex) price related queries.

• KEY ACCOUNTABILITIES:
  
  

Job Specific Accountabilities

• Work closely with Invoicing Manager and Finance Operations Manager across Front Office, Middle Office, Back Office and Support Services to ensure invoices are reviewed, prepared and issued accurately in a high volume, quick turnaround trading environment
• Review and approve complex pricing formulas and align internally with Front Office and externally with counterparties any discrepancies
• Support preparation of management information, KPIs, invoicing reports
• Understanding of more complex trade products is required to perform role effectively (Derivatives, complex derivative deals, Swaps, Bookouts)
• Responsible for chasing of late payments and liaising directly with the counterparty
• Assisting in the period and weekly financial close processes and reporting (Accounts Payable and Accounts Receivable)
• Monitor trade settlement status and follow through on pending transactions for timely settlements.
• Maintain updated broker settlement instructions for cash and securities for all markets
• Serve as the primary point of contact for the Invoicing team, supporting the Operations and Tax teams to ensure accurate processing of indirect tax transactions and adherence to all applicable regulations
• Support production of quarter and period-end reports in a timely fashion
• Support daily global performance reporting and ad-hoc reporting requirements
• Provide meaningful, actionable insight into business performance, trends and opportunities
  
  

Process Improvement

• Make suggestions and improvements to invoice reconciliation and reporting process
  
  

Invoicing

• Ensure accurate settlement of trading and non trading transactions using the CTRM and ETRM systems
• Review invoices issued and remittance statements according to the specific contractual terms for timely settlement
• Perform mid-month and month-end checkouts with counterparties
• Produce daily accounts receivable aging reports and identify collection issues
• Ensure that payments are accurate and timely
• Liaise with Traders, Market Risk, Product Control, Credit teams and Operations to analyse and resolve various issues including contract and movement entries, deal documentation review
• Oversees inquiries, investigate and coordinate with counterparties to resolve invoicing transactions
• Assist the Operations team with the settlement of shipping and duty payments to customs
• Daily reconciliation of exchange and broker positions with internal records and validate broker fees
• Check and verify correctness of payment batch or proposal prior releasing
  
  

Competencies

Communications

• Must have strong oral and written communications skills. Ability to clearly articulate and support ideas and recommendations to internal, peer groups and management
  
  

Teamwork

• Align actions to promote achievement of team goals, place high priority on team performance and helps others be successful
  
  

Collaborative

• Work well with multiple groups including other business units to capture the best value and fosters relationships
  
  

Attentive to detail

• Thorough in completing work tasks, quality reviews, uses time efficiently, ability to create accurate and high quality pieces of work, highly numerate with a passion for data systems and analysis
  
  

Accountable

• Take responsibility for actions, make decisions on best data available and follows through, remain focused on delivering to goals and is controls focused
  
  

Analyze problems

• Capable of analyzing problems in a logical manner and recommending solutions, identifies root causes of problems and has the ability to develop sound analyses. Considers both the long- and short-term impact of proposed solutions and develops workable solutions.
  
  

Adaptability

• Technically confident, flexible, adaptable and comfortable in a dynamic and rapidly changing environment
• Ethical and honest, acts with high integrity and is trustworthy
• COMMUNICATIONS & WORKING RELATIONSHIPS:
  
  

Internal

• All internal functions
• Senior Management
  
  

External

• Trading counterparties
• Brokers
• Suppliers
• Government Authorities
• QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:
  
  

Minimum Qualification

• Bachelors Degree, Finance based
• Certified Chartered Accounting Qualification e.g. ACA, ACCA, CIMA, CPA, CFA or equivalent, desired.
  
  

Minimum Experience & Knowledge & Skills

• Minimum 3 years' experience, of which at least 3 years’ experience in the oil and gas trading industry
• Experience in preparing statutory accounts under IFRS and accounting standards
• Chartered accountant with experience of the financial and exchange requirements
• Industry knowledge -Specific experience with/understanding of key drivers, economics, and management practices of integrated oil industry
• Commodities Trading knowledge - keeps up to date with international events and geo-political climate, accounting for trading commodities and financial instruments within the energy sector
• Financial Knowledge - financial planning and strategy, managing profitability, quality management, promoting process improvement, forecasting, corporate finance, developing budgets, knowledge of financial reporting requirements (including financial reporting standards according to IFRS) to be able to produce financial and management accounts that accurately reflect the operations of the business
• Systems Experience – SAP and CTRM platform desirable
• JOB PURPOSE:
  
  

The Invoicing Accountant is responsible for the smooth operation for (securities) trade settlement by confirming and finalizing transactions, communicating with trading counterparties, brokers and custodian banks, and resolving trade discrepancies. This position will also be responsible for following up on trade fails and handling the settlement of commodity and derivative transactions. The team is handling all settlements for AGT and is the interface between Traders, Operators and Counterparties on (complex) price related queries.

• KEY ACCOUNTABILITIES:
  
  

Minimum Experience & Knowledge & Skills

• Minimum 3 years' experience, of which at least 3 years’ experience in the oil and gas trading industry
• Experience in preparing statutory accounts under IFRS and accounting standards
• Chartered accountant with experience of the financial and exchange requirements
• Industry knowledge -Specific experience with/understanding of key drivers, economics, and management practices of integrated oil industry
• Commodities Trading knowledge - keeps up to date with international events and geo-political climate, accounting for trading commodities and financial instruments within the energy sector
• Financial Knowledge - financial planning and strategy, managing profitability, quality management, promoting process improvement, forecasting, corporate finance, developing budgets, knowledge of financial reporting requirements (including financial reporting standards according to IFRS) to be able to produce financial and management accounts that accurately reflect the operations of the business
• Systems Experience – SAP and CTRM platform desirable