Accountant - Payables (Encouraging UAE Nationals to apply)
TotalEnergies
Date: 2 weeks ago
City: Dubai
Contract type: Full time
Contexte et environnement
Internal :
Internal :
- Interaction with Treasury, Controlling, Purchase, Plant, Logistics & Other Departments
- Interaction with SSC; Auditors; Suppliers
- Responsible for monthly reporting pertains to Transport in Transit, Stock in transit, Group Consolidation, Supplier Advances/Open Down payment, Treasury Forecast etc.
- Responsible for reviewing and validating vendor’s reconciliation done by SSC monthly. To raise ticket for vendor’s statement of account to SSC.
- Monitor all reports handling by SSC. GR/IR Accounts Summary lists, AP Aging, and Monthly Intercompany Reconciliation - purchases between TEMME FZE, TEMUAE, TELBU & TEMQ.
- Observe & analyze intercompany balances between TEMME, TEMUAE, TEMQ and TELBU for product related invoices. To make sure AP/AR adjustment entries has been posted (as per the new Interco flow) to vendor and customer sub-ledger accounts post month end.
- Follow up and archive all suppliers’ electronic invoices for all category e.g. products, goods & services, transportations, marketing etc. from the concerned departments to local AP folders (Scanned Invoices folder).
- Ensure proper verification and submission of all invoices for all invoices before uploading in SAP.
- Strictly monitor & analyze all accounts payable activities handling by SSC especially invoice postings for the accuracy and eligibility for payment.
- Ensure strict implementation of the internal controls, by ensuring only those authorized expenses/invoices are recorded through the FB60 (Direct Finance Booking) option, and the rest through the standard purchasing flow.
- Ensures timely payment to vendors invoices by providing & controlling the lists for payments on 15th batch, Month-End batch, Euro and other currencies, and any urgent payments to Treasury.
- Provide prompt and complete resolutions to SSC queries & issues, supplier’s payment inquiries, reconciliations, etc. and other department’s clarifications concerning AP transactions.
- Ensure strict monitoring and follow up of pending invoices with the concerned departments
- To review & update all internal procedures related to accounts payable activities periodically.
- To assist Treasury to validate the payment batch in ticketing tool.
- Follow up and monitor closely to process of all invoices and payments. (P2P Process)
- Monthly reporting for Transport in Transit, Stock in transit, Group consolidation, Open Down payment, Treasury Forecast etc.
- Monitor other reports handling by SSC like GRIR Summary List, AP Aging, Vendor reconciliations etc.
- Strict implementation of the internal control policy for invoice recording.
- Validating the posting activities handling by SSC.
- Strict adherence and compliance towards Group HSSEQ policy with high Quality of HSSEQ performance and complying with affiliate’s HSSEQ Policy.
- Strict adherence and compliance towards Group HSSEQ Charter & MAESTRO requirement and affiliate’s HSSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
- Demonstrates exemplary conduct, rigor, vigilance and professionalism regarding HSSEQ in all their activities
- Ensure adherence to compliance processes and guidelines specific to position’s roles and responsibilities.
- Ensure full adherence to the company’s compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
- Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention. Inform the Procurement Manager, VP Finance & Corporate Affairs as well.
- Knowledge: Strong accounting background & computer literate.
- Skills: Team player, self-motivated, strong inter-personal skills, communication skills with positive attitude and able to meet strict deadlines
- Experience: 2/3 years’ experience in Independently handling Accounts payables in ERP(SAP) environment
- Education: Graduate in Accounting/Commerce
- **Work Flexibility** We offer 2 days work from home for all employees which is a new initiative in trial version being done by the Company.
- NP LEVEL : The NP Level for this position of Accountant Payables is 8
- **Work Flexibility** We offer 2 days work from home for all employees which is a new initiative in trial version being done by the Company.
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