Admin assistant
Fugro
Date: 1 week ago
City: Dubai
Contract type: Full time
Job Description
Job Responsibilities
Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.
Job Responsibilities
- Assist the Admin department with the work overflow and/or absence.
- Manage reception alongside the receptionist on a daily basis.
- Support staff in assigned project-based work.
- Prepare and maintain purchase orders, liaising with suppliers.
- Support the Admin Manager with all Dubai and JAFZA office admin matters.
- Assist senior management with tasks such as arranging meetings, travel, transport, accommodation, and restaurant reservations.
- Organize internal and external meetings, events, and conferences.
- Maintain a well-organized filing and archiving system for all office records and documents.
- Order and maintain office supplies, business cards, and coordinate with the facility management company for maintenance issues.
- Contribute to team efforts by accomplishing related results as needed.
- Support all tasks related to the efficient and smooth running of the front desk/office.
- Streamline daily admin processes and procedures.
- Maintain databases and track important deadlines.
- Manage couriers, telephones, expense declarations, and driver books, mainly related to reception.
- Minimum 3 years of experience as an Admin Assistant or Receptionist.
- Excellent communication skills in English, both verbal and written.
- A clean UAE driver's license is preferable.
- Strong problem-solving and judgment skills, with the ability to observe, think critically, and solve problems using data, analysis, interpretation, and reasoning.
- Ability and willingness to learn from experience, adapt, and embrace new situations.
- Openness to new experiences, people, and information.
- Strong organizational skills.
- Ability to multitask and excellent time management skills.
Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.
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