Admin Assistant-Al Ghad Charter School

Job Description

Al Ghad Charter School is an American Curriculum school in the beautiful city of Abu Dhabi. With our globally recognised and admired curriculum, dedicated and passionate practitioners and outstanding teaching and learning, Al Ghad Charter School is a great place to work. It has an exciting, diverse, and progressive learning community that is committed to fulfilling the National Agenda for our Emirati students. Our learning culture is under pinned by our mission statement, Excite, Challenge, Empower allowing all students to thrive

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Responsibilities

Main Duties:

• To provide effective and efficient Administrative support to head of department
• Be responsible for organizing and coordinating office operations and procedures to ensure departmental effectiveness and efficiency, maintain office services, supervise staff, and maintain office records.
• Provide general administration, personal assistance deemed required by the department. Other duties as assigned.
• Any specific tasks as assigned by the Operations Manager to support the Operations function in the school.
• Updating and creating manual reports/spreadsheets & ensure data is inputted accurately
• Regularly check incoming/outgoing correspondence.
• Perform any other related duties required to support the management team, activities and overall strategic directions and in order to ensure smooth flow of operation within the division.
• Archive documents and files for the department
• To monitor and coordinate daily activities and send internal and external correspondence for recording purposes.
• Emergency (Fire/First Aid) training, communications, and coordination.
• Ensure all fire registers are up to date and accurate for the School
• There could be could be occasions where extended hours are required for after school functions and events,
• Any other duties as required by the Operations Department.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing, telephone calls.
  
  
  

Qualifications

Minimum Qualifications:

“O” Levels/NVQ/High School Diploma or equivalent (certificate will need to be attested)

Minimum Experience:

• 1-year experience in the same field.
  
  
  

Job Specific Knowledge & Skills:

• The successful candidate will require a good understanding and level of competence with regards to all Microsoft Office applications. A high level of drive, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!
• Applicants must be confident good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage).