Admin Assistant - Mamoura British Academy (Immediate Start)

Job Description

Aldar Education are currently seeking an Administration Assistant for Mamoura British Academy in Abu Dhabi commencing immediately.

Mamoura British Academy is a British curriculum, mixed gender school until Year 8 and a girl’s only Senior School. It is located in a state of the art building in the heart of Abu Dhabi. We strive for excellence in all that we do through our high expectations and commitment to ensuring that we provide high quality learning opportunities for our students. Our vision is to be ‘a sustainable and innovative learning community, where we nurture all learners through our bespoke Mamoura British Academy DNA.’ This Mamoura Learner, Teacher and Values DNA is at the heart of the school community.

This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group.

The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.

Responsibilities

Main Responsibilities:

• Attend all administration meetings, prepare, and accurately record minutes of meetings and action points.
• Perform a variety of secretarial and general office duties, including handling confidential tasks.
• Raise housing-related purchase requisitions and follow up on purchase orders.
• Create Goods Receipt Notes (GRNs) upon receipt of goods.
• Oversee and provide guidance on the collection of staff housing documentation, including Tawtheeq and utility registration.
• Assist with tracking payables and receivables to ensure accurate financial records.
• Collaborate with stakeholders to assess and confirm transportation requirements for field trips.
• Participate in training sessions as required to enhance skills and knowledge related to the role.
• Perform other duties as assigned by the line manager.
  
  
  

Qualifications

Minimum Qualifications:

• Diploma or a bachelor’s degree
• A minimum of 2 years of experience in a similar admin role
• Previous experience in data management
• Basic knowledge of ERP and procurement
  
  
  

Minimum Experience:

• Experience in similar role
• Experience with working in an educational context
  
  
  

Job Specific Knowledge & Skills:

• Fluent in English with high levels of oral and written communications skills
• Strong interpersonal skills
• Excellent general IT skills with exceptional competencies in Excel and is confidently able to work with Macros, dash boards and complex data management.
• Experience with Office 365, SharePoint, and MS forms
• Ability to demonstrate high levels of organization
• Ability to work flexibly as a member of a team
• A high level of professionalism
• A positive and solution-focused attitude to working life
• A clean enhanced Disclosure and Barring Services check or police check