Admin Coordinator-Branch Abu Dhabi

At TÜV SÜD we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD.

Your Tasks

• Ensure the branch office is well-maintained and operational, coordinating with vendors for repairs, services, and general maintenance.
• Support Branch manager to identify new offices, shifting, renewal of tenancy contracts, etc
• Manage office supplies and ensure stock availability.
• Oversee utilities and services, including telecoms, internet, and other office-related facilities.
• Manage annual maintenance contracts (AMC) for firefighting equipment, control panels, pest control, housekeeping, and other essential systems.
• Coordinate onboarding activities for new employees, including arrangements for laptops, workstations, hotel bookings, air tickets, business cards, petrol cards, SIM cards, parking cards, etc.
• Support People team for employee engagement activities, including service awards and events.
• Coordinate with various stakeholders such as IT, QHSE, and Procurement to support employee requirements.
• Manage administrative aspects of branch operations, including scheduling meetings, preparing reports, and tracking branch KPIs.
• Provide support for logistics, including coordination of shipments, vendor management, and documentation.
• Facilitate employee-related arrangements such as travel, accommodation, and transport for official purposes.
• Ensure timely issuance and renewal of employee access cards, parking cards, and other amenities.
• Address day-to-day employee inquiries and ensure their needs are met within company guidelines.
  
  

Your Qualifications And Skills

• Any bachelor’s degree
• Minimum 2-3 years of experience in Branch administration or similar role.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).
• Experience in coordinating with multiple stakeholders and managing operations.
• Excellent customer service, problem solving and critical thinking skills
• Strong organizational and multitasking abilities.
• Proficiency in managing administrative tasks and vendor coordination.
• Excellent communication and interpersonal skills.
• Ability to adapt and respond effectively in a dynamic business environment.
  
  

What We Offer

• Competitive compensation package.
• Paid vacation and leave benefits.
• A safe and inclusive workplace that values teamwork, innovation, and professional excellence.
  
  

Additional Information

Don’t meet every single requirement? No problem – if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.

At TÜV SÜD, we have employees from more than 100 different countries collaborating together. People of different backgrounds, skills, and pursuing different life goals. Our strength comes from these countless and varied perspectives.

We are committed to be an inclusive and diverse workplace by welcoming people of all backgrounds. We want Diversity & Inclusion (D&I) to be a foundation of our company and create an environment where all our employees can trust they will be treated with respect, regardless of gender, nationality, ethnic background, faith, beliefs, disabilities, age, sexual orientation, or identity. As such, our employees are expected to behave at all times in a manner consistent with TÜV SÜD Code of Ethics and Company values.

We firmly believe embedding D&I in the heart of what we do will inherently contribute to the success of TÜV SÜD. Click here to find out more about Diversity at TÜV SÜD.

Work Area: Others

Country/Region: United Arab Emirates

Job Location: Abu Dhabi

Working Model : Onsite

Employment Type: Full time / regular

Company: TUV SUD ME Abu Dhabi

Org Unit Code: BM

Requisition ID: 2252