Admin Executive
Milele
Date: 10 hours ago
City: Dubai
Contract type: Full time
Job Purpose:
Overseeing daily office operations and providing support for general functions, including preparing reports and assisting with HR-related tasks. Responsibilities include handling assigned administrative duties, managing facility maintenance, overseeing office supplies, supervising sub-contractors, and coordinating with third-party vendors. The role also involves contributing to departmental planning and policy development.
Duties and Responsibilities:
Overseeing daily office operations and providing support for general functions, including preparing reports and assisting with HR-related tasks. Responsibilities include handling assigned administrative duties, managing facility maintenance, overseeing office supplies, supervising sub-contractors, and coordinating with third-party vendors. The role also involves contributing to departmental planning and policy development.
Duties and Responsibilities:
- Managing day-to-day functioning of offices and showrooms
- Overseeing the set-up of new office and/or office relocations
- Negotiating and arranging the purchase of office supplies, office equipment, furniture
- Participating in the preparation of the administration budget and monitoring financial performance against the budget
- Preparing and maintaining reports and MIS
- Supporting HR department with onboarding and off-boarding, including visa processing, attending to immigration and labor office issues, insurance
- Staying informed on and updating management about new rules and regulations related to labor, immigration, free zones, etc. issued by local govt. authorities
- Managing building operations, including security, maintenance & repairs at relevant locations
- Organizing & planning events and team-building activities
- Management of the travel desk (visa, ticketing, hotel booking)
- Developing and implementation of policies and procedures for areas of responsibility
- Liaising with vendors and managing vendor agreements
- Providing adhoc support and assisting in special projects across department as needed
- Proven ability to multitask and prioritize effectively
- Proficient in MS office suit (word, excel, PPT, outlook)
- Experience in using ERP
- Process mapping and optimisation
- Ability and commitment in delivering to strict deadlines without compromising quality
- A natural aptitude for mathematics and statics
- Ability to think analytically, critically, and logically
- Attention to detail and zero error
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