Administration Assistant - ParkerConnect - #25176

RESPONSIBILITIES/DUTIES:
Core Function: Corporate Legal
Support the following duties under the instruction of AM of Administration.
? Maintain all the policies and procedures of the company
? Maintain Internal Approval List
? Organize purchase orders and receipts
? Maintain Records of company and staff Expense
? Coordinate with legal advisors to comply with UAE/DIFC laws if necessary
? Coordinate with legal service provider/partner for preparing internal documents
Core Function: Accounting and Finance
Support the following duties under the instruction of AM of Administration.
? Handle all payments by the company including but not limited to salary payments, reimbursements etc
? Responsibility for coordination with internal audit department as applicable
? Responsible for communication and sharing financial documents with outsource company to ensure smooth recording of transactions
? Responsible for reviewing and maintaining the accounting and financial documents submitted from outsource company
? Monitoring of company budget and reporting to relevant parties (externally to headquarter of the company as well as internally
? Prepare relevant reports
Core Function: HR
Support the following duties under the instruction of AM of Administration.
? Handle employee payroll/ personal files etc.
? Managing Employee Vacation
? Managing Benefits (Allowances, Renewal of housing contracts etc.)
? Ticket Bookings and assisting travel desk as and when required and travel expense reimbursement
? Visa Renewal and related matters
Core Function: Company Management
Support the following duties under the instruction of AM of Administration.
? Draft Invoices
? Drafting Monthly Report to the Clients (Affiliated Companies)
Core Function: Office Management
Support the following duties under the instruction of AM of Administration.
? Management of office stationaries and devices like printers, fax, etc.
? Managing Contracts (Extension the Contract etc.)
? Drafting of letters and emails.
? Hospitality: Receiving guests and navigating to the right personnel.
? Front desk management, maintaining an organised and presentable reception area.
? Administrative duties such as scanning, filing, copying, typing, binding, etc. of documents.
? To ensure Housekeeping activities
? Telephone management: Attending calls, answer queries and transferring to concerned persons. Following up on queries/calls received as required.
? Security management
? Vehicle management of company
? Responsible for preparation and submission of monthly project analysis in a timely manner
? Providing ad hoc support to the tasks related to project companies and O&M companies
? Supporting director’s tasks of project and O&M companies


QUALIFICATIONS:
Essential
Minimum Bachelors Degree
Minimum 3 years working experience in Administrative/accounts role
English communication skill

Desirable
Excellent in external and internal communication skills
Technical skills for MS Excel, Word, PowerPoint, Outlook
? Basic accounting skills

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