Administration Assistant (UAE National)

Synopsis

To manage purchasing, invoices, utilities payments, support the team with budget reconciliation and budget forecasting while providing administrative support to Manager with budget preparations to ensure effective collaboration with teams, supporting the department's operational efficiency and strategic goals.

Accountabilities

• Manage the creation of Purchase Requisition and ensure all Purchase Orders are closed on time and conduct reconciliation with end users on Open PO'S monthly
• Perform vlookup on ADDC utilities and ensure charges to the correct Cost Centre.
• Oversee supplier/lease payment on time and provide update to vendor and coordinate directly with Accounts payable.
• Prepare monthly accruals on operational/contractual/utilities expenses and monitor reversal accordingly and conduct monthly GL entries reconciliation.
• Lead supplier reconciliation regularly and address unsettled invoices on timely manner.
• Support and assist line manger for the conduct of budget forecasting and preparation.
• Manage departmental expenses for assigned areas in alignment with the approved budget and promptly report any discrepancies and ensure budget trackers are updated and completed on time.
• Support Line manager for the conduct of revenue reconciliation with accounts receivable team and follow up on actions.
• Maintain lists of financial records and provide data to stakeholder as necessary.
• Support administrative requirements where needed and conduct regular inventory on pantry supplies, hygiene consumables, and similar functions
  
  

Education & Experience

• 3 years’ experience in Accounting or Finance administration field.
• Bachelor’s degree in Finance and Accounting
• Excellent communication skills in English
  
  

About Etihad Airways

Etihad Airways, the national airline of the UAE, was formed in 2003 and quickly went on to become one of the world’s leading airlines. From its home in Abu Dhabi, Etihad flies to passenger and cargo destinations in the Middle East, Africa, Europe, Asia, Australia and North America. Together with Etihad’s codeshare partners, Etihad’s network offers access to hundreds of international destinations. In recent years, Etihad has received numerous awards for its superior service and products, cargo offering, loyalty programme and more. All this ties into Etihad’s ambitious Journey 2030 strategy. The airline plans to double its fleet size and triple the number of customers over the next six years as it sets out to be the airline everyone wants to fly!

To learn more, visit etihad.com

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