Administration Coordinator (UAE National)

Job Description

Aldar Education are seeking a strong Administration Coordinator to support our Director of Charter Schools, based in our HQ. This is an exciting opportunity for a skilled UAE National to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi’s leading school group. This position is for an immediate start.

Aldar Education is the leading education group in Abu Dhabi, we provide inclusive and innovative learning that inspires and empowers communities, Aldar Education aims to be your employer of choice. We educate over 34,000 students across our group of owned and managed schools in Abu Dhabi and Al Ain and as we grow so does our need for highly skilled, inspirational, and dedicated school leaders and employees across the group.

Working collaboratively, our purpose is to empower the next generation to shape our future, directly supporting the educational goals of Abu Dhabi’s government. Today, Aldar Education’s efforts are guided by the Abu Dhabi Economic Vision 2030 plan, which aims to build a sustainable knowledge-based economy through premium education.

Responsibilities

Main Duties

• To embody the values, vision and ethos of Aldar Education and to assist in delivering policy which will ensure high quality and successful outcomes for all teaching programmes.
• To support the team by taking meeting minutes, collating and filling all documentation including training material.
• To support with the internal Aldar Education review process by collating, organising and aligning reports
• To undertake and carry out any other such comparable duties commensurate with the grade of the post, as required by your Line Manager as they occur.
• To lead by example to maintain a high standard of professionalism at all times.
  
  
  

Specific Duties

• Establishes filing system and records for all documentation
• Compiles or coordinates the compilation of data, and prepares in the form of reports, analysis, tabulations, etc. Distributes data as instructed.
• Drafts letters/memos and routine correspondence for supervisor’s signature. Screens outgoing correspondence before approval.
• Arranges for meetings as instructed. Includes arranging conferences, visual aids and refreshments. May attend meetings to take minutes.
• Receives, sorts and distributes all incoming mail. Makes copies as needed and presents to supervisor. Prepares outgoing mail for dispatch. Maintains a proper register for incoming/outgoing mail. Ensures direct delivery of confidential material/mail.
• Performs other similar or related duties as assigned, such as liaising with concerned personnel on all visa, travel and accommodation matters involving Divisional employees; circulating correspondence and periodicals as instructed; etc.
• Take minutes for meetings
• Designs and creates all marketing materials including preparing webinar links for internal and external views.
• Ensures all marketing and training materials meet brand guidelines and are of a high quality.
  
  
  

Qualifications

Minimum Qualifications

• High School certificate or Bachelor’s degree
  
  
  

Minimum Experience

• At least 2 years in administration
  
  
  

Job Specific Knowledge & Skills

• Strong English and Arabic communication skills, written and oral.
• Proficient in operating PC, Photocopier, various office machines, including working knowledge of prevailing popular application software and spreadsheets.
• Ability to type in English and take shorthand at the required company rates.
• Attention to detail with diligent follow up, and able to execute in a timely manner.
• Skilled in multi-tasking, meeting deadlines and handling pressure.
• Organizational ability, of self and others
• Collaborative team member
• Creative skills
• Forethought and forward planning
• Talented in networking with cultural sensitivity
• Excellent interpersonal skills and intercultural awareness