Administrative Assistant

Richemont


Date: 20 hours ago
City: Dubai
Contract type: Full time
MAIN PURPOSE

Assisting the Executive Assistant in all the tasks related to office administration, in coordination with the other team members of the Maison.

Key Responsibilities

Assisting in:

  • Managing schedules and agendas for Executive Committee members
  • Organizing trips, meetings, and conference calls
  • Preparing files and gathering all necessary information on a request basis
  • Maintaining the file and assisting in shipping gifts during special events for President’s guests

General Administrative Tasks

  • Prepare requested letters incl change of title letters, promotions, extension of contracts etc
  • Update managers on probation period end date and prepare confirmation of probation letter
  • Respond to employees’ inquiries on HR admin related topics, systems, programs, processes

Liaising with the local and international teams, Richemont teams, and external contacts for:

  • Announcements/flow of information
  • Support International Executive Committee members visiting Dubai
  • Support President's special guests

Provide Support For Organizing Events Such As

  • Team Building
  • Regional events
  • Office organisation and follow-up with employee

Any other general administration and coordination needed as requested by the Executive Assistant.

PROFILE

  • Previous experience working in a similar capacity/role
  • Good knowledge of MS Office; Word, Excel, PowerPoint, Teams, etc.
  • Strong organization skills, ability to work to deadlines, and manage workload efficiently

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