Administrative Assistant

Burjline Builders


Date: 10 hours ago
City: Dubai
Contract type: Contractor
Key Responsibilities

  • Perform general administrative tasks and clerical duties.
  • Maintain both digital and manual filing systems for organized recordkeeping.
  • Draft and manage correspondence, including letters and emails.
  • Provide comprehensive secretarial and administrative support to the Directors, General Manager, and Accounts Department.
  • Manage and update the DAFZA portal efficiently.
  • Prepare and submit required documents to respective Consulates for visa processing.
  • Maintain a document register, track expiry dates, and process renewals for company documents (e.g., trade licenses, leases, establishment cards, insurance, PO Box).
  • Handle employees’ visa renewals and ensure timely processing.
  • Support the Content Acquisition and Marketing team through research and information gathering.
  • Oversee general office management and daily operational needs.
  • Maintain accurate records of customer contract agreements and content-related documentation.
  • Organize and manage filing systems for contracts, agreements, and financial records.
  • Prepare, submit, and reconcile expense reports, including petty cash management.
  • Handle VAT filing in compliance with regulatory requirements.
  • Prepare quotations, delivery notes, and receipt vouchers as required.
  • Process purchase orders and ensure timely customer coordination.
  • Prepare and send invoices, ensuring accuracy and timely payment processing.
  • Generate and share management reports (e.g., purchase order reports, accounts receivable statements).
  • Follow up on outstanding payments via email and telephone.
  • Process bank transactions (cash, cheque, online payments) accurately and securely.
  • Coordinate and manage all aspects of incoming international shipments, including tracking, documentation, and warehouse delivery.
  • Manage and maintain QuickBooks Online for accounting and financial tracking.

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