Administrative Assistant (225-707)

Job Description

An Administrative Assistant plays a vital role in ensuring the smooth operation of any organization. This position is crucial as it involves a wide array of responsibilities that support executives, managers, and other employees. The ideal candidate for this role is detail-oriented, organized, and proficient in using office software. Administrative Assistants are often the first point of contact for clients and visitors, representing the company with professionalism. The role requires a proactive approach to problem-solving, excellent communication skills, and the ability to manage multiple tasks efficiently. This position is perfect for someone who thrives in a dynamic environment and enjoys supporting others in achieving their goals.

Responsibilities

• Provide administrative support to ensure efficient office operations.
• Answer and direct phone calls to the appropriate person or department.
• Schedule appointments and maintain a detailed calendar of events.
• Manage incoming and outgoing correspondence, including emails and mail.
• Prepare and edit documents, reports, and presentations accurately and timely.
• Organize and maintain digital and physical filing systems for easy retrieval.
• Assist in the preparation of meetings and conference calls, including logistics.
• Order and maintain inventory of office supplies to ensure stock availability.
• Coordinate travel arrangements for executives and staff, including bookings.
• Support the management team with special projects and ad-hoc requests.
• Collaborate with other departments to ensure seamless business operations.
• Update and maintain office policies and procedures as needed.
  
  

Requirements

• Proven experience as an Administrative Assistant or similar role.
• Strong proficiency in Microsoft Office Suite, especially Word and Excel.
• Excellent written and verbal communication skills are essential.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High attention to detail and problem-solving skills required.
• Must be reliable, punctual, and able to work independently.
• A high school diploma or equivalent; additional qualifications a plus.
  
  

Job Details

Role Level: Mid-Level Work Type: Full-Time Country: United Arab Emirates City: Dubai Company Website: https://www.talentmate.com Job Function: Administrative Support Company Industry/

Sector: Recruitment & Staffing

What We Offer

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.

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