Administrative Coordinator

Job Title: Administration Coordinator

Location: Kezad, Abu Dhabi

Salary: Up to AED 6,000

Job Code: 289/001/837

Industry: Agribusiness (Fertilizers and Crop Nutrition)

Job Brief:

The Administration Coordinator will support the company's HR and administrative functions by coordinating travel, vehicle management, utility services, maintenance activities, and administrative documentation. The role requires strong organizational skills and experience in handling HR and administrative tasks in a professional and efficient manner.

Job Responsibilities:

• Arrange flight ticket bookings and coordinate airport pick-ups and drop-offs.
• Manage scheduling and coordination for company vehicle usage.
• Handle ADDC and DEWA payments and resolve any related service issues.
• Oversee accommodation maintenance activities and manage service requests.
• Coordinate the servicing, repair, and maintenance of company cars and buses.
• Manage vehicle registration and renewal processes.
• Create Purchase Orders (PO) and Goods Receipt Notes (GRN) in SAP for administrative services.
• Reconcile invoices and process payments for security services.
• Reconcile invoices and handle payment processing for Imdaad and KEZAD skip services.
• Manage gate pass applications for JAFZA.
• Assist with visa processing for other countries when required by the sales team.
• Support HR administration tasks as needed.
• Perform any other ad hoc administrative tasks assigned by management.

Job Requirements:

• Minimum 3 years of experience in HR and administrative coordination.
• Bachelor's Degree or Diploma in Human Resources, Business Administration, or a related field.
• Experience in handling government-related processes such as visa, gate pass, and vehicle registration is preferred.
• Working knowledge of SAP is an advantage.
• Strong organizational, coordination, and communication skills.
• High level of attention to detail and the ability to manage multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive HR and administrative information confidentially.