Administrative Coordinator
Encore
Date: 2 weeks ago
City: Dubai
Contract type: Full time
Key Job Responsibilities
Sales Support
The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands
Sales Support
- Assists with update of information in CRM
- Gathers media content and collateral for proposals.
- Assigns opportunities in CRM to Sales Managers.
- Books travel for employees and as needed employees
- Provides Sales Managers with leads submitted through request portal
- Completes job costing reports on a monthly basis
- Routinely checks orders for accuracy so they are ready to invoice.
- Prepares billing reports daily and submits them for reconciliation.
- Handles billing disputes and discrepancies and communicates resolution to all parties.
- Sorts and distributes incoming mail and handle outgoing packaging and shipping.
- Acts as primarily phone receptionist for inbound calls and inquires to the department and responds promptly to their needs.
- Sends and collects deposit invoices on behalf of Sales Managers
- Maintains Rental and Out of Office calendars
- Finalises and submits invoices to clients and Encore accounting
- Collects and submits documentation to set up interpreters and outside vendors
- Orders and maintains office supplies
The duties and responsibilities described are not a comprehensive list and may change, or additional tasks within scope of work may be assigned at any time with or without notice, as necessitated by business demands
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