Administrative Coordinator (Office of Institutional Effectiveness)March 10, 2025

Job Title: Administrative Coordinator

Reporting Relationship: Director of the Office of Institutional Effectiveness (OIE)

Location: Global Studies University, Sharjah, United Arab Emirates

Expected Starting Date: For immediate hire

Job Status: Full-time

Application Deadline: The position is open until filled

About Us

Located in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non-profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al-Qasimi, Member of the Supreme Council and Ruler of Sharjah. Read more.

About The Position

The objective of the Administrative Coordinator position is to provide direct administrative and professional support to the Director of the Office of Institutional Effectiveness and also assist in the coordination of all related academic, business, and operational activities of the OIE to ensure quality assurance and enhancement of all academic and non-academic functions at GSU-TAI as assigned.

Position Summary

The objective of the Compliance Coordinator is to support the Director of the Office of Institutional Effectiveness in all related business and operational functions of the OIE to ensure quality assurance of GSU. Furthermore, the Compliance Coordinator is responsible for working with administrators to review, manage, and maintain university policies and procedures and ensure the continuous compliance of the University with accrediting bodies. Reporting to the Director of OIE, the Compliance Coordinator is responsible for ensuring that the university’s policies, procedures, and practices comply with all relevant accreditation standards and regulatory requirements. This role is crucial in maintaining the institution’s accreditation status and ensuring that the university operates within the legal and regulatory framework set by educational authorities.

Key Responsibilities

• Provide general management/support for the Office of Institutional Effectiveness (OIE)
• Manage all administrative and academic activities of the OIE as assigned
• Manage the scheduling meetings of the OIE with academic and non-academic
• Handles review of documentations as instructed
• Develop and maintain minutes of OIE meetings and action items
• Set up and maintain well-organized filing systems for the OIE
• Assist in planning quality assurance activities, OIE workshops and meetings
• Disseminate technical materials to all stakeholders as needed.
• Contribute to the development and maintenance of OIE website contents.
• Make appointments and maintain calendars and schedules
• Assist in planning meetings and activities
• Handle confidential documents and information
• Knowledge and high level of proficiency in the use of all office equipment
• Other related duties as assigned
  
  

Required Education

• Minimum of bachelor’s degree in a relevant field
  
  

Preferred Professional Experience

• Minimum of 5 years of experience in higher education or research institutional setting
• Demonstrated experience providing administrative support to multiple units within an academic organization
  
  

Key Competencies

• Excellent interpersonal and communications skills
• Strong organization and office administration skills
• Patience and the ability to work under pressure
• Multitasking and prioritization skills
• Excellent computer proficiency
• Excellent time management
• Ability to use time efficiently and meet deadlines
• English and Arabic speaking is essential
  
  

How to Apply

If you are interested, kindly send an email with your CV and a Cover Letter to the following email: [email protected]. Please mention the position you are applying for in the subject line.

• Salary and further compensation commensurate with degree and experience. Benefits package includes health insurance, housing, and transportation, children’s school fees allowances subject to coordination of benefits.
• The Africa Institute (GSU) is committed to fair employment practices and encourages women and men of all national, ethnic, and religious backgrounds to apply and join our expanding team. UAE nationals are encouraged to apply.
• We anticipate a high number of applications and will do our best to respond to any queries. Please note that only shortlisted applicants will be contacted in the first instance.