Administrative Officer

Job Title : Administrative Officer

Category : Education-Training-Teacher-School

Dubai Careers

Posted Date : 03/31/2022

Job Description :

About the job

• Job description:
  
  

Job Summary

Responsible for effective handling and maintaining of the Front Office area, keeping it organized and neat. Handle the telephone system. Welcome guests and visitors in a professional way. Responsible for company and personal courier. Meeting rooms reservations and stationary stock. POs, invoices and payment cheques coordination.

Job Responsibilities Essential duties, responsibilities and accountabilities 1. Responsible for the reception area appearance, supervising its cleanliness and tidiness. Supervise the front office/ meeting room’s office boys, making sure they perform their job properly. Make sure front office and reception area give the best 2. Receive and welcome visitors/guests and make sure they are attended by relevant receiving employee(s) in the shortest possible time or at scheduled time as appropriate. 3. Responsible for meeting rooms’ bookings, make sure meeting rooms are always tidy, well equipped and no documents/ confidential materials are left from previous meeting(s). 4. File, scan, type correspondences / documents as per business requirements in English and / or Arabic. Translate documents from Arabic to English and vice versa when required. 5. Professionally handle company incoming calls and transfer them to concerned employee(s). Take messages if required in case concerned employee is not responding/ available and ensure messages are accurately and timely delivered to concerned employees 6. Responsible for tracking incoming and outgoing courier and any other correspondences, record them in the appropriate registry (if applicable), ensure airway bills are attached for reference and make sure personal courier is personally charged to 7. Prepare Purchase Orders in SAP system for Admin-related purchases and services. Receive and verify Invoices

About The Job

• Luxury World Key Group
  
  

Over the past 16 years, we have brought more than 200 different projects and companies to UAE and have co-invested into more than 15 companies. Currently, we have 7 active running companies and a couple of new projects in negotiations. The LWK Group was established in 2006 in Dubai, UAE.

The Role

Personal Assistant to the CEO

Timur Kudratov is a serial entrepreneur & investor with 20 years of experience in Business & Entrepreneurship in the UAE. He’s the CEO and founder of LWK Group & a strategic partner at the Private Office of H.H Sheikh Ahmed Bin Faisal al Qassimi.

This is such a fantastic development opportunity as not only will you be responsible for the typical day to day PA duties for the CEO, you will also learn a lot and grow in the emerging technologies field because Timur is now investing into great startups and projects in the crypto field.

PA duties will include internal and external meeting management, management of correspondence, organizing international travel, events, expenses and office management.

We're looking for an experienced PA, highly Cryptocurrency/Blockchain Associate, full of positive energy, with high attention to detail, discretion and impeccably high standards.

Ideal Profile

Requirements

• Experienced PA, preferably female, highly Cryptocurrency/Blockchain Associate, full of positive energy, with high att
  
  

About The Job

At Abbott. we believe good nutrition is essential to our health and wellness. From infants to older adults, Abbott offers science-based nutrition to help make every stage of life a healthy one. Today, millions of people count on our trusted brands to help their children thrive, to provide the extra nutrition needed by aging bodies and people managing illness, or even to help people get the most out of an active lifestyle.

• Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutrition, and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.
  

The individual will be responsible for the UAE region providing primary administrative and overall support and coordination, will complete special assignments and projects as required to enable efficient departmental operations. The individual will need interact with key internal and external stakeholders, so a high level of professionalism is required.

What You’ll Do

• Assist with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
• Leads, organizes, and manages all details related to event planning for corporate offsite meetings.
• Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders – demonstrated proficiency with MS Excel and PowerPoint is especially critical.
• Submits invoices payment processing.
• Provides general office support which may include, but are not limited to; mail distribution, answering telephones, filing, catering, ordering supplies, etc.
• Prepares and updates reports, memoranda, and correspondence as required.
• Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines. Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
• Leads special projects as assigned.
• Performs other related duties and responsibilities, on occasion, as assigned.
• Assist, coordinate and schedule dates for all relevant programs and events in collaboration with the field team and other stakeholders.
• Liaise with Marketing and Regional Division Managers in order to effectively plan and ensure logistical arrangements for all programs and events including venue sourcing, production of delegate badges, joining instructions, preparing program resources and ensuring effective delivery of materials to the venue.
• Ensure that all documents submitted for events are complete, accurate and compliant
• Ensure record keeping as per company policy and compliance requirements
  
  

Education And Experience, You’ll Bring

• A Bachelor’s degree in Business Administration or equivalent is required.
• Minimum 3 years administrative experience in a multinational environment/healthcare industry is mandatory. Accounting experience would be an advantage.
• Commitment to work outside of normal working hours on occasions when required for program or event attendance (e.g., Conference and other internal offsite meetings).
• Highly proficient with Microsoft Office Suite, including Word, Outlook and PowerPoint. Experience using Excel preferred. Strong system aptitude needed as individual will need to utilize the Corporate Time Reporting system and also Travel Web site.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.
• Able to work with people at all levels of the organization.
• Ability to handle multiple priorities and operate with a sense of urgency as required.
  
  

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on LinkedIn at www.linkedin.com/

About The JobQualifications

Bachelor’s degree/Higher Diploma

• Job Description
• General Incoming Correspondence
• Receiving correspondence sent to the SLC and documenting it on the case management system (Tadween)
• General Outgoing Correspondence
• Draft messages on the Correspondence Tracking System
• Format messages as per the approved templates, ensure accuracy of the information included therein, and send them to the concerned entities
• Register cases on Tadween
• Perform any other duties assigned to him/her
  

Job Category

Administration

Advertiser

The Supreme Legislation Committee

Educational-level

Bachelor

Required Nationality

UAE Only

Monthly Salary

Unspecified

Schedule-Time

Full time

Job Posting

16/02/2022

Unposting Date

31/05/2022company/abbott-/, on Facebook at http://www.facebook.com/Abbott and on Twitter @AbbottNews.ention to detail, discretion and impeccably high standardsWhat's on Offer?

• A role that offers a breadth of learning opportunities
• Great work culture
• Join a market leader within Consulting
  
  

from Suppliers, keep records for the same and forward to Finance Department for payment processing. Hand the payment cheques to Suppliers 8. Arrange purchases of stationery items, ensuring their availability at all times. Issue items to employees as and when requested.

Benefits Offered : As per the UAE low

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