Administrator

The Role
Westlakes Recruit is currently recruiting for an experienced Administrator based in Dubai/Abu Dhabi. Position: Administrator Job Summary: - Provide comprehensive administrative support to the Head of People & Culture and the Chief Strategy & Business Development Officer. This role ensures efficient operations by handling documentation, coordinating schedules, managing communications, and facilitating collaboration across teams. Duties & Responsibilities: - Adhere to the company’s mission, vision, and core values to contribute to the organization's success and maintain ethical standards. - Comply with company policies, guidelines, and standard operating procedures to ensure professionalism and consistency. - Respect the organizational hierarchy and collaborate effectively with team members and leadership. - Perform any additional duties as required. - Departmental Specialized Responsibilities: - Manage calendars, schedule meetings, and handle correspondence for leadership. - Prepare reports, presentations, and documentation for meetings and initiatives. - Coordinate cross-departmental communications to align people management and strategy functions. - Maintain organized records, including employee files and project documents. - Serve as a point of contact for internal and external stakeholders, ensuring timely and professional communication. - Assist in planning and executing events, training sessions, and workshops. - Monitor and manage office supplies, equipment, and resources. - Develop and implement administrative procedures to improve team productivity. - Prepare meeting minutes and follow up on action items. - Support recruitment processes and onboarding efforts. - Track timelines and deliverables for strategic projects. - Conduct research and data collection to aid decision-making for strategic initiatives. - Manage travel arrangements for leadership, including flights, accommodations, and itineraries. External Work Relationships: - Visa Offices - Travel Agencies - Recruitment Agencies

Requirements

• High school diploma or equivalent. - 2+ years of experience in an administrative role. Preferred Requirements: - Associate’s degree in business administration. Competencies: - Strong organizational skills. - Proficiency in document management. - Knowledge of government regulations and visa processing. - Effective communication skills. - Ability to multitask and handle various administrative tasks. - Familiarity with legal documentation. - Excellent attention to detail. - Ability to prioritize tasks effectively. - Proficiency in office software. - Strong problem-solving skills. - Ability to work independently. - Familiarity with internal communication procedures. - Ability to manage sensitive information. - Strong interpersonal skills.

About the company
Westlakes Recruit is an independently owned UK & Dubai recruitment consultancy focused on the Engineering and Construction industries highly regulated sectors. We are a fast growing business with a steadfast strategy of discipline led recruitment, structured around three core areas: Project Controls planning, cost, estimating, risk Professional Services - Engineering & Technical, Project & Programme Management, HSEQ Commercial services and Construction Claims Commercial, Procurement, Delay and Quantum Analysts