Assistant Manager-Facilities

DAMAC Properties


Date: 2 weeks ago
City: Dubai
Contract type: Full time
Job Description

Key Accountabilities:


  • Manage and control the entire service and operational activities/deliveries of an assigned building or geographical operational area under direct responsibility including Mechanical, Electrical, Plumbing, Fire and Civil Engineering, cleaning, security and specialist services in the most effective manner.
  • Motivate and lead subordinates to execute and perform job responsibilities for maximum productivity while maintaining a high degree of morals.
  • Create and Develop yearly Preventive Maintenance schedules as required to upkeep the equipment/facilities of assigned operational areas in optimum operational condition at all the times with minimized downtime.
  • Act as the direct customer-facing representative of the assigned building or geographical operational area in dealing with the customer for day-to-day operational requirement.
  • Attending to client daily, weekly, monthly meetings as required, find meaningful remedial/corrective actions when responding to client complaints this includes visiting and discussing with the client/end user of his/her dissatisfaction/comments. Escalate maters beyond the operational responsibility to top management.
  • The production of the periodic progress reports as required and agreed with the board members.
  • Design and develop operational procedures taking into account health and safety, quality and environment concerns.
  • Co-ordinate with the supervisory staff to execute the Preventive Maintenance, cleaning schedules, security management plan and crisis management plan.
  • Periodic site visits to ensure the work is executed as per the time and within allocated budget meeting best industry practices.
  • Ensuring that all sub-contracted staff used on operational delivery are approved and competent for the specific tasks.
  • Maintenance of a safe working environment for all staff and subcontractors engaged by the company and fully aware of EHS procedures.
  • The review of estimates/proposals as required for service contracts/refurbishment projects or variations.
  • Fully responsible for ensuring proper surveying, preparing of snag reports, taking over and managing DLP and warranties of all new facilities falling within the assigned building or geographical operational area.
  • Fully responsible for implementing audits of contract performance of assigned building or geographical operational area from a technical perspective; add value to the contract through conducting maintenance reviews, trend analysis and identifying prevention solutions including energy management. Contributing to continuous improvement and drive for value for money.
  • Fully responsible for ensuring the availability of staff at all the times for schedule works and emergency requirements meeting the required service delivery levels.
  • Ensure availability of all required minimum stock levels of parts and materials at all the times delivering the services with minimized downtime.
  • Ensure annual staff leave schedule in place for coming periods.
  • Fully responsible for ensuring timely delivery of ageing reports, collections to the board.
  • Fully responsible for presenting the monthly and yearly P&L to the board.
  • Organize the Monthly/quarterly meetings and AGMs.
  • Prepares analytical reports on collections and expenditures to be included in the AGM presentation in coordination with Finance Department.
  • Fully responsible for the coordination and review of fit out works in his/her assigned buildings.
  • Implements measures as approved by management and the board to improve collection of service charges in coordination with the collection team.

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