ASSISTANT, RECEPTIONIST

• Greeting and Welcoming
  
  

Creating a positive first impression by warmly greeting visitors and directing them to the appropriate person or department.

• Answering and Directing Calls
  
  

Managing a multi-line phone system, answering calls, taking messages, and transferring calls to the correct recipients.

• Handling Correspondence
  
  

Sorting and distributing mail, managing incoming and outgoing faxes, and potentially handling email correspondence.

• Scheduling and Coordination
  
  

Booking appointments, managing meeting room schedules, and coordinating with various departments.

• Administrative Support
  
  

Assisting with tasks such as filing, data entry, and preparing documents.

• Maintaining the Reception Area
  
  

Ensuring the reception area is clean, organized, and presents a professional image.

• Security Protocols
  
  

May be responsible for managing visitor logs, issuing access badges, and monitoring building entry procedures.

• Customer Service
  
  

Providing information about the company, its products, or services, and addressing customer inquiries.

• Other Duties
  
  

May also be involved in tasks like ordering office supplies, coordinating travel arrangements, or assisting with Admin tasks.