Assistant to CEO (EA/PA)

Assistant to CEO (EA/PA)

About Bamboo Card: Bamboo Card is a leading e-gift card distribution company, partnering with global and regional brands to deliver seamless gifting solutions. We are expanding rapidly and looking for a dynamic professional to support our leadership and office operations.

Role Overview: The Assistant to CEO (EA/PA) will provide direct support to the CEO while ensuring smooth day-to-day office operations. This hybrid role combines executive assistance, personal support, and office management, making it central to the efficient functioning of Bamboo Card.

Responsibilities:

• Manage the CEO’s calendar, travel, and daily schedule.
• Prepare reports, presentations, agendas, and meeting minutes.
• Handle executive correspondence with discretion and confidentiality.
• Pre-screen legal and contractual documents (e.g., vendor agreements, service contracts, and NDAs), ensuring accuracy, completeness, and alignment with company policies before submitting for final legal or executive review.
• Act as the communication bridge between the CEO, teams, and stakeholders.
• Coordinate and manage personal appointments, travel, and errands for the CEO.
• Provide flexible support to balance personal and professional priorities.
• Oversee daily office operations and serve as the main contact for office matters.
• Liaise with building authorities and vendors to ensure compliance and smooth operations related to workspace, and parking allotment.
• Manage office supplies, resources, and overall facility requirements.
• Plan and execute office events, team activities, and engagement initiatives.
• Support HR/Operations with onboarding, inductions, and administrative needs.
• Track, monitor, and follow up on key projects and deadlines across departments.
• Provide ad-hoc support to teams such as Operations, Finance, and Customer Excellence.

Skills and Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or Office Manager.
• Strong organizational and multitasking skills.
• Proven ability to review and pre-screen legal/contractual documents (such as vendor agreements, service contracts, and NDAs) for accuracy, completeness, and compliance with company policies before final approval.
• Excellent communication skills (written & verbal).
• High level of discretion and ability to handle sensitive information.
• Proficiency in Google Workspace.
• Familiarity with DMCC processes is an advantage.

Benefits and Perks:

• Escape to Paradise: Enjoy 22 working days of vacation leave plus bank holidays to recharge and explore your dream destinations.
• Total Wellness Package: Experience peace of mind with comprehensive Advance Medical and Dental Health Insurance coverage.
• Invest in Your Success: Unlock your potential with a generous USD 1,000 annual Professional Development allowance, empowering you to excel in your field through accredited studies.
• Bond Beyond Work: Forge lasting connections through Quarterly Team Socials, where camaraderie and fun take center stage.
• Celebratory Feasts: Join Welcome Lunches, a delightful tradition where your team gathers to celebrate new beginnings over delicious meals.