Business Assistant and Office Manager - Abu Dhabi

Job Description

As a Business Assistant in the Investment Bank, you will be required to support at a senior level within this fast-paced environment. An ideal candidate should have a solid Business Assistant background working with senior stakeholders, gained in an office environment. You will possess a strong degree of flexibility given the demanding nature of this role and be able to demonstrate an advanced assistant skillset.

Job Responsibilities

• Coverage of Banking team including regular senior Managing Director level support
• Manages daily activities: advanced, proactive diary management; to include internal/external meetings, conference calls, events and ability to support orchestration of Off-Sites/Town Halls
• Partners with relevant groups to execute travel and entertainment booking and enable expense processing within policy - escalates and enforces all Corporate Investment Banking /Firm wide policies with their team including receipt requirements and timely handover of required information
• Greets clients: internal and external client handling to include client facing interaction and co-ordination of department scheduling & transactional activity
• Partners with relevant groups to enable expense processing
• Cooperates with Business Management and other key business stakeholders cross Line of Business, has ability to face off to wider support groups
• Utilizes internal systems, completes accurate data entry, produces reporting and collates information as required
• Oversight for distribution lists, technology usage and other administrational housekeeping
• Becomes integral part of business, understands changeable group priorities and business expectations
• Partnerships with assistants cross Line of Business to provide coverage as required
• Involvement in projects and training for the right candidate. Subject to performance, strong work ethic, good time management and a strong business and client deliverable focus.
  
  

Required Qualifications, Capabilities, And Skills

• Professional client handling, ability to build and maintain business relationships
• Full competency in diary management, can apply good judgment and understand competing priorities
• Can demonstrate pro-activity and ownership within the role, strong, executive communication style both written and verbal
• Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize travelers time and business costs
• Strong awareness of expense systems and cost control initiatives e.g., can champion expense policy
• Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively across different hierarchies
• Exhibits a positive, common sense approach and can drive forward seniors’ schedules for efficient time management
• Is flexible, willing, and receptive to change with a high level of attention to detail and delivers high quality results
• Understands the culture of an Investment Bank and can quickly grasp the political landscape and key people within the organization and is a strong team player and solution-orientated
• Stays current with all Corporate Investment Banking /Firm wide policies and can comfortably ensure those they support understand how to adhere to same. Will escalate concerns or issues.
• College degree
  
  

ABOUT US

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

JPMorgan Chase is an Equal Opportunity Employer, including Disability/Veterans

About The Team

The Corporate & Investment Bank is a global leader across investment banking, wholesale payments, markets and securities services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. We provide strategic advice, raise capital, manage risk and extend liquidity in markets around the world.

Investment banking is about more than offering industry-leading advice and financial expertise. Teams serve clients by building long-term, trusted partnerships that put their needs first. The world’s largest corporations, institutions and governments rely on the in-depth industry knowledge and market insights provided, knowing their goals are our top priority.