Business Setup Coordinator

Job Title: Business Setup Coordinator

Location: Dubai

Salary: Based on experience

Job Code: 000/001/075

Industry: Corporate Services

Job Brief:

The Business Setup Coordinator will be responsible for managing the end-to-end company formation and licensing process once a client has been introduced. This role is not sales-focused — instead, the coordinator ensures that clients are guided through the setup journey, all paperwork and submissions are handled accurately, and regulatory requirements are fully met.

Job Responsibilities:

Client Onboarding & Support

• Contact clients assigned through the CRM to initiate the setup process.
• Collect and verify required documents (passport copies, proof of address, shareholder info, etc.).
• Provide clients with clear checklists, timelines, and next steps.
• Act as the main point of contact for clients during setup.

Business Setup Execution

• Handle applications for mainland and free zone licenses.
• Manage tasks such as trade name reservation, MOA drafting, notarization, attestation, and license issuance.
• Prepare, review, and submit required forms and applications to the relevant authorities.
• Track application progress, follow up with authorities, and resolve issues to avoid delays.

Government Liaison & Compliance

• Coordinate with free zone authorities, economic departments, and other regulatory bodies.
• Ensure compliance with the corporate regulations and evolving legal requirements.
• Stay updated on changes to fees, packages, and policies across jurisdictions.

Process & Internal Coordination

• Update CRM with accurate status notes, timelines, and document uploads.
• Coordinate with PROs, banks, and internal teams for related services (visa processing, banking introductions).
• Prepare weekly status reports for management on active files.

Job Requirements:

• 2–5 years of experience in company setup coordination (mainland + multiple free zones preferred).
• Strong understanding of documentation, compliance, and submission processes.
• Prior experience liaising with government authorities and free zones.
• Excellent organizational and multitasking skills; ability to handle multiple clients simultaneously.
• Strong communication skills.
• Proficient in using CRM systems and maintaining detailed client records.
• Detail-oriented, reliable, and client-service driven.