Buying Admin Assistant

Generally, support the buying department team in their daily and weekly tasks

Run periodic reports to share with Stores/Buyers

Support with the creation of product look books and seasonal trend presentation

Run competitor price analysis, shopping reports/benchmarking

Support in validating buy data for marketing team

Support buyers completing sizing during Market

Review Sales and propose replenishment re-orders for License Products

Ensure products are being uploaded by digital channels upon delivery, monitoring the accuracy of copy, product descriptions etc..

Support in organizing seasonal product training for stores, ensuring stock fulfilment

Ensure all necessary records, master files and databases are maintained accurately and updated in a timely manner

Support with the creation of enrichment files for PO Raising (including UDAs, HS codes, COO, etc..)

Maintain the product hierarchy; ensuring product data is accurate and consistent

Monitor the product flow for digital channels, solving digital rejections for missing information

Check supplier order confirmation details received are correct, support the Buyers to resolve any queries with the supplier and buying in a timely fashion

Communicate with brands for ready stock and pick up / delivery acceptance

Supporting delivery process through coordination between buyers and planning

Support Buyers to manage end of delivery window strategy (delay discount, request for cancellation…)

Manage return to vendor requests (RTV's), ensuring effective communication to suppliers.

Customer Complaints & Damage Products Handling (B&M, Digital Channel and Warehouse)

Store Related Inquiries & Technical Advice on Product Damages

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Run Weekly report such as, Trade Dashboard, Seasonal Sell-T, Best Sellers, Slow mover, etc…

Analyze the never out of stock list, provided by Buyers, ensuring stores are well covered and propose reorders, taking in consideration production/delivery lead time.

Prepare seasonal buying analysis

Ensure all needed assets are timely provided by the brand and saved in shared folder

Prepare a clean version of the buying files, ensuring sizing analysis is updated

Support Buyers to prepare working files from wishlists.

Helping buyers in sizing

Updated files for cancellations and change of codes.

Cooperate with buyers to prepare approvals presentation

Support Buyer in order confirmation check and updating the relevant buy tools

Ensure enrichment files are prepared timely for PO loading, being active point of contact with the brand to solve any issue with the OC.

Ensure to attend Store visit periodically, collecting feedback and organizing them on weekly base.

Have a strong working knowledge of Business KPI’s to act as Buying representative for Trade Meetings during buying periods.

Be able to attend cross functional Meeting during buyers absence. Being confident to contribute, ensuring business attitude.

Prepare Supplier Analysis reports to be sent on a monthly base.

Be the main point of contact for all the special customer requests, actively communicating with the brand for feasibility, and follow up on the full delivery process.