Center Senior Associate
Majid Al Futtaim
Date: 2 weeks ago
City: Dubai
Contract type: Full time
Job Title
Center Senior Administrator | Majid Al Futtaim Properties | Asset Management UAE
Role Summary
The position is responsible to manage all the Centre related administrative tasks to ensure smooth day to day functioning of the assigned Centre including reporting to the Centre Management on a timely basis.
Role Profile
Center Senior Administrator | Majid Al Futtaim Properties | Asset Management UAE
Role Summary
The position is responsible to manage all the Centre related administrative tasks to ensure smooth day to day functioning of the assigned Centre including reporting to the Centre Management on a timely basis.
Role Profile
- Establish proper and appropriate resources for the collection of daily sales, periodic sales data from tenants and ensure to collect the audited Sales Report in the assigned Centre(s) from all retailers as per agreed specified timeline. Conduct necessary tenant team trainings o use the Sales Declaration system.
- Deliver a retailer sales forecasting module which will result in periodic sales forecast for the assigned Centre retailers.
- Ensure the collection of trade licenses, insurance certificates & audited sale certificate by the end of each tenant / retailer lease year.
- Use the Tenant Portal as the main tool of tenant communication to issue all memos, circulars, other mall-related communications to tenants.
- Ensure all asset trackers, reports, and documentations- inclusive of letters, internal notes, and the like- are prepared on time and with accurate information, through proactive participation in periodic meeting and effective coordination with other functions.
- Organize JDE Training with respect to tenant sales information.
- Monitor the usage of office consumables and ensure that the same is being utilized in a controlled manner to minimize expenses.
- Manage Petty Cash process, following the policies and procedures.
- Establish and maintain proper filing system (both physical / on system) for the assigned Centre and ensure that it accurately tracks & records all movement of files including other communication. This includes monitoring and controlling the unauthorized access to the filing room to ensure safe custody of documents.
- Participate in the periodic review meetings of the assigned Centre with the Centre Management and other Administrative Team to ensure that all general administrative and day to day operational issues / problems are discussed and solutions sought on a timely basis in line with the established guidelines and procedures to ensure smooth functioning of the Centre. Put together minutes of meeting as requested, circulate with stakeholders and follow-up on action-planning.
- Provide all necessary data / reports on a periodic basis pertaining to assigned Centre operations / activities to the Mall Manager for review, resolutions of issues and prompt decision making.
- Manage emails, phone calls, mail, calendar and coordinate meetings for Mall manager, ensuring efficient workflow and effective communication within the office environment.
- Ensure compliance with the MAFP SMBU’s Code of Conduct, Departmental policies and HC Policies and Procedures at all times.
- Be the advocate and ambassador of aligning and cascading the MAFP values across SMBU and ensure that it is adhered to and exhibit the same all the time.
- Bachelor’s degree in Business Administration or equivalent.
- Minimum 3 to 5 years’ work experience in reporting, processing of POs / invoicing and payments and maintaining budgets and general administration preferably in a reputed Retail / Shopping Mall in GCC or abroad.
- Strong communication skills.
- Strong command of the English language.
- At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
- Work in a friendly environment, where everyone shares positive vibes and excited about our future.
- Work with over 50,000 diverse and talented colleagues, all guided by our Leadership Model.
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