Clinic Services Manager

Job Purpose

At Emirates Group, we connect the world through our global hub in Dubai, ensuring our customers always ‘Fly Better.’ As one of the most recognised and admired brands globally, we’re driven by innovation and excellence. Join us as a Clinic Services Manager and make a difference by delivering top-tier medical services that support our employees' health and well-being. Experience a fast-paced, multicultural environment where your expertise will directly impact the success of our operations and contribute to our shared success on a global stage.

As Clinic Services Manager, you will be responsible for managing all aspects of business operations in an assigned Emirates Group Medical Services (EGMS) Clinic/s. This entails ensuring efficient administrative, clinical, operational and cost effective support for the clinical programmes offered in the assigned Clinic. Influence and lead projects to enhance the services within the assigned area based on identified trends and EGMS strategic direction. You will ensure that EGMS maintains the standards required for on-going accreditation and meets the regulatory requirements as stipulated by multiple regulatory agencies as well as meeting internal and external customer needs.

In This Role, You Will

• Plan and manage all operational aspects of the day to day running of assigned areas of responsibility ensure the service meets regulatory, business and customer requirements within agreed budgets. This includes general administration, rosters and leave requirements and attendance management, as well as all related systems, processes and procedures to maximise efficiency of the service.
• Identify, lead and direct projects to improve and develop services provided by EGMS. Proactively identify synergies across various sections and work with VP?s, Manager of Clinical Operations and other managers to develop services and pathways, implementing best practice and improving access to care.
• Analyse data and produce clear and timely management reports on indicators of activity, performance and quality. Analyse data and identify opportunities for improvement and engage with relevant stakeholders prior to presenting recommendations and ensuring implementation. This includes, but is not limited to, the collection, analysis and reporting of data related to slot utilisation, waiting times and financial productivity which are utilised to manage medical services resources.
• Negotiate with internal and external stakeholders and lead on-going effective stakeholder engagement with both internal and external customers to ensure the service meets the needs of its customers and proactively seek opportunities to maximise service delivery across the organisation. Manage customer feedback, co- ordinating Customer Feedback Surveys, as well as complaints from internal and external customers.
• Analyse trends, advise and influence the Manager of Clinical Operations regarding opportunities to improve systems and processes to reduce complaints and enhance overall customer experience and then follow through with implementation and operationalization of agreed initiatives.
• Participate in managing IT projects across EGMS and ensure the IT budget for the assigned areas is controlled. Participate in IT initiatives across EGMS and initiate any improvements relevant and unique to the area of responsibility within the constraints of their assigned budget. Partner effectively with the EGMS and IT team to ensure effective implementation of changes or new systems with no disruption to existing service provision.
• Manage the facilities and materials requirements of the assigned clinic, ensuring regulatory requirements are being met whilst remaining within budget and without any disruption in service delivery. This includes productivity improvement across the department, actively seeking ways to maximise productivity whilst maintaining quality of care. Manage and implement proactive improvement of processes across the department working with key stakeholders. Ensure implementation of any re-designed programmes.
• Lead the accreditation framework for the assigned Clinic/s to ensure EGMS meet accreditation and regulatory requirements. Oversee and ensure that EGMS maintains international accreditation and on-going compliance with the multiple regulatory authorities according to the defined standards related to both corporate and support services, including but not limited to licensing of cabin crew and pilots and health professionals. Ensure regulatory compliance with the management of medical records and information as well as the management of administrative and clinical support functions within the service as defined by the applicable standards. Act as a primary contact on relevant audit issues related to administration for the GCAA, Dubai Health Authority (DHA), Ministry of Health (MOH), and Australian Council on Healthcare Standards (ACHSI).
• Manage and prepare the annual budget for the clinic, which includes manpower, operational costs, licensing of the clinic and facilities. Monitor and track expenses, analyse deviations and drive recommendations for corrective action to ensure cost savings.
• Manage a team of administration and clinical support staff across in their assigned Clinic/s. Negotiate and co-ordinate demands on resources to ensure the services runs effectively. Manage the team?s performance to ensure service standards are maintained and staff are developed to meet the competencies of the role and objectives set accordingly.
  
  

Qualification

To be successful in this role, you must meet the following requirements:

• A minimum of 8 years of experience in medical administration and a degree in a relevant field.
• Operational Experience in either Tertiary Care or Primary Care.
• Experience working within a hospital or medical clinic, including working in a similar role at managerial level.
• Proven leadership and people management skills, including resource planning and budget control.
  
  

You'll Have An Edge If You Have

• Process improvement and project management skills.
• Computer literate with proficiencies in MS Office as well as medical systems.
  
  

At Emirates Group, we’re committed to providing our employees with opportunities to grow and develop in their careers. So if you’re looking for a challenging and rewarding opportunity, apply today and join our team.

Salary & benefits

Join us in a management role and enjoy an attractive tax-free salary. On top of our generous travel benefits, including discounted flights and hotel stays around the world, this managerial role also has an excellent leave and healthcare package. That’s on top of transport benefits, life insurance and more. Find out what it’s like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers