Consultant, Development of Guidance, Template and Reference Documentation of IFRC IM HIA Reference Products

Organizational Context

The IFRC Geneva Information Management team sits within the DREF, Information Management and Quality unit under USG NSDOC.

The role of the Information Management Team at IFRC headquarters is to provide high-quality critical technical support for coordination, systems, evidence and analysis – with a goal to ensure that the IFRC secretariat and National Societies systematically use and share quality information and analysis in programmes and operations before, during and after crises.

Job Purpose

IFRC has established a multi-year Accelerating Information Management programme, with the primary objective to accelerate Information Management to strengthen the humanitarian data ecosystem within and beyond the IFRC network, linking local action to global systems. The main focus of this program is to support National Societies in developing more robust systems in terms of Information Management across the globe.

Some of this funding will be expended by the IFRC at global or regional level to deliver outcomes under the People, Process and Technology strands - while a significant portion of these funds is to be channelled directly to selected National Societies in all 5 regions, to accelerate localised adoption of information management approaches through sustained workforce investment and enable them to improve their IM capacity through hiring a dedicated IM staff for the NS, linked with associated technical/learning support as required.

The People pillar has a strong focus on learning and development and capacity strengthening, whilst the Process and Technologies pillars are enablers to improve decision-making capabilities, and the technology support required.

Historically IFRC Information Management has been solely for Emergency Operations and focussed on surge capability for IFRC-supported responses. The AIM programme enables IFRC to rapidly up-scale capacity-strengthening opportunities for National Society IM for local programmes and operations in addition to large scale international responses

Desired Outcomes

The main objective of the consultancy is to contribute to building a future full set of IFRC guidance documentation, tools and templates for key IFRC humanitarian analysis outputs. This will contribute to increase in availability, usability and readability of IFRC good practices to all its National Societies.

Specifically, this will entail a review and upgrade of the existing and available documentation and products templates, as well as the drafting of new ones where missing, for the IFRC Needs Analysis Frameworks, Crisis Categorisation, Disaster Briefs, Humanitarian Situation Monitoring updates , and Scenarios. All final documentation and templates will be made available through IFRC GO platform and other relevant repositories.

Job Duties And Responsibilities

Key activities

The consultancy will include, but not be limited to, the following activities:

• Review existing documentation and templates, as well as the analysis processes of the products mentioned above leading to their final standard version. Following this review, an inception report detailing workplan, deliverables and general proposal of tactics to increase and improve needs analysis practice at NS level will be produced for review and prioritisation.
• Consult with key stakeholders in IFRC to identify strengths and weaknesses, as well as gaps, in the existing product analytical processes, tools and templates.
• Propose a revised set of guidance notes (including annexes) and templates (in Word, InDesign, etc.) for the IFRC Needs Analysis Framework, Crisis Categorisation, Disaster Briefs, Humanitarian Situation Monitoring updates, and Scenarios.
• Finalize the documentation based on comments provided by key consultancy stakeholders. *
• Please note that the final outputs are subject to the consultancy stakeholders’ approval before they are considered as final deliverables. All comments from the IFRC should be addressed before the report is considered completed.
  
  
  

Methodology

The consultancy outputs will be based on the review of relevant documents and discussions with key interlocutors. It is anticipated the consultant(s) will not be required to physically travel to IFRC headquarters in Geneva (Switzerland) for face-to-face meetings and/or to present findings.

Document review. Documents to be reviewed include, but not limited to i) Existing IFRC documentation on the IFRC Needs Analysis Framework, Crisis Categorisation, Disaster Briefs, Emergency Needs Assessments, Risk Watch and alike products, and Scenarios, and ii) other IFRC internal documentation on IM, Emergency Needs Assessment and Humanitarian Analysis for benchmark purposes.

Discussions with key interlocutors. The consultant is expected to facilitate discussions with IFRC team members at the global and regional level. This should Operations Coordinators, include DREF, IM and Quality team, and National Society Response Capacity Strengthening staff.

Job Duties And Responsibilities (continued)

Support to be provided to the consultant

The primary contacts for the consultant will be Vincent Annoni, Sr Officer IM & Data Analysis, [email protected] and Sumiko May, Senior Officer, National Society Response Capacity Strengthening Operations Coordination, [email protected]

Timeframe

The duration of the consultancy will be for a maximum of 70 days for the period from November 15, 2024. The exact start date to be collectively agreed with IFRC, and duration adapted according to final list of outputs.

If additional time is required to meet the overall objective of this assignment, IFRC will endeavour to extend the assignment for an additional period to be determined and subject to the availability of resources.

Experience

Required

• Experience in implementing and/or coordinating humanitarian analysis in sudden-onset and protracted emergency responses.
• Previous experience in similar consultancy with similar organisations.
  
  
  

Knowledge, Skills and Languages

Required

• Strong knowledge of IFRC coordination, operations and information management is desirable.
• Strong knowledge of global guidance and humanitarian standards on analysis products and information products.
• Strong analytical skills and ability to clearly synthesize and present findings
• Demonstrate ability to draft guidance documents and design information products aimed at a larger audience.
• Good written and oral English essential. Knowledge of a second IFRC language is desirable.