Document Control Specialist
Crescent Petroleum
Date: 2 weeks ago
City: Sharjah
Contract type: Full time
Major Functions
We are seeking a highly organized and detail-oriented Document Control Specialist to join our accounts and reporting team. This role will play a critical part in managing financial documents and records, digital initiatives and assisting with the coordination of meetings at various forums. The ideal candidate will have a solid understanding of accounting and financial principles, excellent document management skills, and a proactive approach to problem-solving.
Essential Functions
We are seeking a highly organized and detail-oriented Document Control Specialist to join our accounts and reporting team. This role will play a critical part in managing financial documents and records, digital initiatives and assisting with the coordination of meetings at various forums. The ideal candidate will have a solid understanding of accounting and financial principles, excellent document management skills, and a proactive approach to problem-solving.
Essential Functions
- Document Control and Digital Initiatives:
- Develop and maintain a comprehensive document control system to ensure accurate and timely access to financial records.
- Organize, file, and retrieve financial documents and reports, ensuring compliance with company policies and regulatory requirements.
- Coordinate with internal teams to gather and process documents related to financial transactions, audits, and compliance.
- Implement and manage electronic document management systems (EDMS) and ensure data integrity using latest technology such as AI, GPT etc.
- Support various digital initiatives such as dashboards, data-warehouse project etc.
- Database Management and support:
- Management & ownership of database (financial, production, other)
- Provide data-driven insights to assist in strategic decision-making and performance evaluation.
- Co-ordination/collaboration for stakeholder management:
- Co-ordinate/compile/review material for meetings at various forums (internal/external)
- Collaborate within the accounting team to analyze reports/assist on adhoc projects.
- Assist with internal and external audits by providing necessary documentation and explanations.
- General Support:
- Provide administrative support to the finance team as needed, including scheduling meetings, managing correspondence, and preparing documentation.
- Ensure adherence to financial policies and procedures and recommend improvements where applicable.
- Degree in accounting (Bachelors/Masters) AND
- Certification in document control /data visualization tools
- Advanced skills in MS Office applications
- 5+ years of experience in document control/Database management/Accounting
- Proficiency in financial software (e.g., Excel, other tools) and document management systems.
- Experience with ERP systems and data visualization tools (e.g., Tableau, Power BI) is advantageous.
- Bilingual capability (English & Arabic) would be an added advantage
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